Transport Planner

Description:

Shift: 4 on, 4 off

Start Time: 0700 to 1900

The Transport Planner role is responsible for the day-to-day scheduling and administration of all Southern Transport related activities in particular, ensuring that the customer service level agreements are met in an efficient and compliant manner as set out by the Transport Manager.

Reporting line:

The Transport Planner reports directly to the Brackley / National Transport Manager.

Job roles and responsibilities:

• Ensuring the smooth and efficient running of the transport operation.

• Planning, scheduling, and briefing drivers with customer and our clients’ requests.

• Managing drivers’ hours to achieve optimum utilisation of drivers and vehicles.

• Out of hour’s point of contact on your rota days.

• Clear written and verbal communication with customers, drivers, sub-contractors, and maintenance teams.

• Ensuring vehicle compliance and maintenance inspection scheduling is adhered to as per the Operator’s licence.

• Ensuring drivers compliance and training is recorded and kept up to date.

• Have a pro-active approach to the planning of working hours and patterns including precise and accurate handover shift by shift.

• Working closely with drivers and colleagues within other areas of the operation.

• Identify opportunities for continuous improvement and added value whilst key service levels are not affected.

• Ensure that all costs & invoices are reconciled, approved for payment and documentation filed appropriately.

• Ensure all booking / fixing are completed within the SLA / cut off times.

• Assisting with weighbridge and holiday cover

• Support and carry out any other reasonable duties allocated by the National Transport Manager or senior staff.

• To ensure that all expenditure is undertaken in compliance with the Group Delegation of Authority Document. Adhere to relevant risk assessments, safe systems of work and guidance in accordance with our clients policies and procedures regarding health & safety and environment.

Training, qualifications, and skills needed:

• Knowledge of computer office programmes i.e., word, excel and outlook.

• Ability to work as part of a team and values the development of self and others.

• Excellent time management, organisational and strong problem-solving skills.

• Confidence, tact, and a persuasive manner

• Remains calm and focused under pressure.

• Must be self-motivated, dedicated, and able to use own initiative.

• Flexible approach along with a belief that everything is possible.

• Understand the value and importance of service delivery within operational, legal, and financial constraints.

• Ability to maintain integrity within a pressurised and time critical environment.

• Completes tasks within agreed timescales.

• An open, direct, and honest attitude at all times is necessary