Details:
- Salary: £28,000 - 30,000 - Annum
- Location: City and County of the City of London
- Date: 1 week ago
Description:
Unfortunately , our client cannot sponsor and therefore applicants on student or PSW visas will not be suitable.
Our client, an International Bank, is looking for a Trainee Banking Office Admin Assistant to join their team in London. This role is 5 days per week in the office.
The purpose of the role is to assist with the day-to-day premises supervision, maintenance and administration and ensure the premises are kept up in accordance with regulations and policies.
Key responsibilities / accountabilities:
* Operate to the highest standards of confidentiality and discretion.
* Manage general administrative and clerical duties including, but not limited to typing, photocopying, emailing, and filing.
* Centralise the general Mail & Distribution Unit and take responsibility for the distribution of mail.
* Receive, sign for and distribute courier packages.
* Support the Executive Assistants in day-to-day tasks. Serve as a back-up in their absence.
* Book foreign travel.
* Order taxi/transport services when requested.
* Support Board and other Executive related meetings and preparations.
* Support the day-to-day management of the executive's diaries if requested.
* Meet and greet visitors for the Executives.
* Take calls for the Executives and transfer to appropriate staff members/department.
* Manage, create, and distribute reports, meeting minutes and meeting documents as required.
* Overall responsibility of office administration.
* Support the event planning of office events as and when required.
* Manage stationery inventory and oversee the ordering of kitchen consumables.
* Support the Premises Manager in the day-to-day duties of premises management.
* Assist with routine maintenance schedules and liaise with relevant third parties to arrange ad hoc maintenance schedules where necessary.
* Work with the Premises Manager to ensure security passes are kept up to date by liaising with relevant departments.
* Work with the Premises Manager to ensure the invoicing and costings spreadsheet is kept up to date.
* Support supervision of the weekly office deep cleaning regimes and undertake daily spot checks on cleaning agreed with contracted cleaning company.
* Provide support on the premises procurement process.
* Support the Premises Manager to ensure all confidential shredding is disposed of correctly and is logged accordingly.
* Assist with First Aiders and Fire Warden requirements and training.
Skills and Experience:
* Strong administrative and clerical skills
* Experience in procurement preferable.
* GCSE Maths and English/Administrative or Premises Apprenticeship
* Degree-level educated preferable.
* Microsoft applications including Word, Excel, Outlook, Visio, and PowerPoint
For more information on this role please contact Judith Webb quoting ref 16736JW