Temporary Executive Assistant to Senior Academic

Description:

Are you a proactive and experienced Executive Assistant looking to join a prestigious organisation?

We have registered a very interesting temporary role, in which you will be supporting a senior team member. For the right candidate, there is potential for the role to become permanent following the successful completion of the temporary assignment.

You will be expected to provide efficient and effective support at the highest level, in a largely independent and self-managed capacity

Please note, this is a full-time temporary position paid on a weekly PAYE basis. Please only apply for this role if you are available immediately.

Temporary Executive Assistant to Senior Academic Responsibilities

Devising and implementing office administrative systems and procedures
Day-to-day office administration including managing emails, drafting correspondence and managing the diary, using initiative and discretion to make considered judgements
Drafting correspondence
Complex diary management and organisation of international travel
Coordinate and support meetings/committees, including drafting and circulating Minutes, Agendas, and key documentation for meetings
Ensure that the Director is prepared for all meetings and appointments by way of summaries, reminders, and/or briefings
Ensure meeting papers are available. Follow up on action points as required
Researching and preparing reports or briefing papers for the Director and other senior staff
Assisting with the co-ordination and management of prestigious and high profile events
Temporary Executive Assistant to Senior Academic Rewards

Alongside a competitive hourly rate, you will receive the following benefits:

Holiday pay
Free lunches
Valuable experience in a highly regarded organisation
The Company

The client has a quality focused approach, and they are looking for the ideal temporary worker to embrace their company ethos. You will be working within an educational establishment who uphold a well-recognised reputation.

Temporary Executive Assistant to Senior Academic Requirements

Experience of managing the office of a senior member of staff, preferably (but not necessarily) in a university and/or charitable organisation
Experience of complex diary management and travel arrangements
Excellent written communication skills and the ability to draft correspondence and to produce well-presented reports
Good judgement and the ability to deal appropriately with confidential information, including handling sensitive situations, with tact
Excellent organisational skills and meticulous attention to detail
A flexible approach to workload and hours of work
A co-operative and collaborative attitude
Excellent communication skills and the ability to deal tactfully and effectively with a wide variety of members throughout the company, as well as members of the public
Good IT skills (Microsoft Office, Excel, email etc.) and the capacity to pick up new systems quickly.
Location

The client is based in Oxford, OX1. There is no available parking onsite, however there are excellent public transport links. This is an office-based role.

The working hours are Monday-Friday, 37.5 hours per week.

Apply today, either online or directly to:

Hannah Bush | Allen Associates |

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter