Technical Administrator

Description:

We are seeking a Technical Administrator to join our clients team at Rockbeare, Exeter, working on the A30/A35 DBFO project. This role is vital in ensuring the smooth operation of our organization by providing efficient administrative support. You will be responsible for maintaining order, boosting productivity, and fostering a professional office environment for the wider team.
In this position, you will manage a variety of tasks ranging from correspondence and file organization to meeting coordination and stakeholder support. You will join a small, close-knit team that works closely with clients and contractors to deliver excellent highway maintenance services
Key Responsibilities
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Communication Management: Handling incoming and outgoing emails, phone calls, and postal correspondence.
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Records Maintenance: Updating and maintaining both electronic and paper filing systems for records and documents.
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Meeting Coordination: Scheduling appointments and events, as well as preparing agendas, minutes, and reports.
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Office Support: Assisting with data entry, document preparation, and managing office supplies to ensure a well-stocked workplace.
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Visitor Engagement: Greeting guests and providing professional support to visitors and stakeholders.
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Compliance: Ensuring all activities comply with organizational policies and procedures.
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Ad-hoc Tasks: Executing any other administrative duties required to support the team's objectives
Context and Scope
This role is based within the Highways Business Unit, which manages and operates major highway networks across the UK. You will specifically support the A30/A35 project in Exeter, one of three key DBFO (Design, Build, Finance, and Operate) projects that deliver routine cyclic and winter maintenance to keep roads safe. The teams are dedicated to maintaining the vital infrastructure that modern communities rely on every day.
Education and Qualifications
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A full driving licence is required for this position.
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Experience in a fast-paced professional office environment is highly valued.
Knowledge and Experience
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Strong skills in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
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Excellent written and verbal communication abilities.
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Superior time management and the ability to multi-task independently or as part of a team.
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High level of accuracy in all administrative tasks and data entry.
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Proven ability to handle sensitive information with discretion.
Key Competencies
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Friendly, approachable manner with guests and stakeholders.
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Highly motivated, practical, and proactive in problem-solving.
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Honest, reliable, and professional at all times.
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Excellent interpersonal skills to work effectively within a close-knit team.
Our client is a leader in equality, diversity, and inclusion, offering a safe and inclusive environment where personal development is encouraged. They are proud signatories of WISE and members of the Top Employers' Charter for working parents.They also actively encourage applications from Armed Forces personnel and are a Disability Confident committed employer