Details:
- Job Type: Permanent
- Job Status: Full-Time
- Location: SL6 0AG
- Date: 4 days ago
Description:
Description
Berkeley Group builds homes and neighbourhoods across London, Birmingham and the South of England. We revive underused land, creating welcoming, sustainable and nature-rich places where communities thrive and where people of all ages and backgrounds enjoy a great quality of life.
We specialise in long-term brownfield regeneration, focusing on challenging and complex sites that are beyond the scope of conventional homebuilders. We are highly collaborative, working with councils and communities to create a shared vision and to unlock a mix of social, environmental, economic and commercial value that benefits all our stakeholders.
Our passion for quality and design underpins everything we do. All Berkeley homes are created with care, expertise and relentless attention to detail.
The role
We are seeking a proactive and well-organised administrator who can adapt quickly and manage competing priorities in a busy Technical team. The role requires someone who is happy to muck in, support colleagues, and take a hands-on approach to day-to-day tasks.
You will have strong attention to detail, good communication skills, and confidence managing documents, trackers, and administrative processes. The successful candidate will be comfortable using IT systems, willing to learn new tools, and able to work both independently and as part of a collaborative team.
Accounting System (IFS)
Raise Purchase Orders (POs) using the IFS accounting system and update fee sheets with approved PO numbers.
Support the team, Accounts, and suppliers with PO‑related queries.
Assist with reviewing outstanding invoices and closing or updating old POs.
Arranging BACS payments and ensuring they have been completed
Consultant Appointments
Draft Consultant Appointment documents as requested and distribute them once approved.
Receive signed Consultant Appointments, prepare internal approval coversheets, scan and file documents, and issue copies to consultants.
Maintain and update the Appointment Tracker at each stage of the process.
Track and follow up on consultant competency questionnaires.
Monitor and update Professional Indemnity (PI) insurance records for consultants.
General Administration
Schedule meetings for the Technical team and book meeting rooms when required.
Upload documents to the Document Management System (Viewpoint).
Help monitor plot sign‑off certificates.
Support the preparation of Health & Safety and Operations & Maintenance files.
Scan, file, and maintain accurate document records.
Manage access requests for legacy SharePoint sites.
Provide reception cover when needed.
Coordinate team events (e.g., Christmas or summer gatherings).
Support and assist with charity fundraising activities and events in collaboration with the company’s charity partner.
Routine Tasks
Weekly
Check stationery levels and place orders when required.
Manage team birthday cards (ensuring they are prepared and signed).
Monthly
Review the PI Tracker for expired insurance certificates and request updated documentation from consultants.
Check printer and plotter ink/paper levels and order supplies as needed.
Liaising with Group Sustainability regarding energy supplies
Quarterly
Complete and submit KPI returns to the Group Sustainability team.
Submission of rebate claims and updating relevant trackers
Monitoring energy contract renewals and arranging sign offs
Yearly
Review annual Consultant Competency Questionnaires and request updated versions where needed.
Experience required
Previous experience in an administrative role, providing effective support to a busy team.
Competent user of Microsoft Office 365 (including Outlook, Word, Excel, and Teams) with confidence managing documents, trackers, and shared systems.
Experience working with document management systems and maintaining accurate records.
Industry knowledge or experience within a technical, construction, or similar environment is desirable but not essential.
Why join us?
25 days annual leave, increasing with service to 33 days.
Health and wellbeing benefits including Private Medical Insurance.
Lifestyle benefits including access to an online discount platform.
Berkeley Foundation volunteer day.
Private pension plan.
Group life assurance.
The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.
Internal applicants:
If you’re an internal applicant, please ensure you’ve informed your line manager of your intention to apply for this position