Team Secretary

Description:

Our client is looking for an organised Team Secretary who is happy with a 10 month contract in a FTSE 250 company.

This is a fabulous organisation to work for offering £35,000 pa and a great benefit package.

You will be working for the Head of the Real Estate team in lovely offices based near Marble Arch/Hyde Park.#

This is a varied role with duties

* Diary management - setting up meetings/teams video conference calls efficiently and without prompt and booking meeting rooms and catering as required.

* Meetings and communications - attendance at key team meetings and taking down and subsequent tracking of key actions, keeping the teams' actions on track.

* Lead coordination of the Joint Venture reporting process - chasing teams for input, etc.

* Preparing and amending presentations and other documents to tight deadlines.

* Organisation of internal and external events.

* Build, develop and manage relationships with all internal and external parties. First point of contact for Retailers, Agents, Advisors, Lawyers etc

* Ensuring the team are meeting with their customers and maintaining relationships on a regular basis.

* Deal management - close coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.

* Travel arrangements - organising domestic flights, train tickets, hotels, and taxis.

* General administration - processing expense claims and purchase orders via Proactis

* Close liaison with other PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up promptly.

* Other admin duties including proofreading documents, dealing with invoices.

* Short-term cover for other PA’s when required.

* Maintaining contacts - ensuring contact details are kept up to date in Outlook and Salesforce.

You will need experience of working in a fast paced environment as a Team Sec plus great communication skills - Apply today for an early interview