Team Assistant (Part-Time)

Description:

We are looking for an enthusiastic Team Assistant to join our client's team in London! You must be a team player with strong communication and organisation skills. Does this sound like you? Please apply today!

Job title: Team Assistant
Duration: Expected 2 month minimum temporary
Start date: ASAP
Hours: Monday - Wednesday 9am-6pm (Part-time)
Location: Farringdon
Hourly rate: £14-16phr

Duties include
General Admin and Support of the Day-to-Day Office:

Managing incoming and outgoing correspondence, including emails, phone calls, and mail.
Organizing and maintaining physical and digital filing systems for documents, records, and other materials.
Ordering office supplies and ensuring inventory levels are sufficient.
Assisting with the setup and maintenance of office equipment, such as computers, printers, and telecommunication systems.
Coordinating office maintenance and repairs as needed.
Welcoming visitors and clients, ensuring they have a positive experience.Team Expenses:

Tracking team expenses and maintaining accurate records.
Reconciling expense reports and ensuring adherence to company policies.
Liaising with finance or accounting departments for processing reimbursements or payments.
Assisting team members with expense-related inquiries or issues.Schedule Meetings, Create PowerPoints:

Coordinating and scheduling meetings, including booking conference rooms and sending out calendar invitations.
Preparing meeting agendas and distributing relevant materials to participants.
Creating and formatting PowerPoint presentations or other visual aids for meetings or presentations.
Assisting with technical setup for virtual meetings, such as video conferencing or screen sharing.Support with Team Lunches/Events:

Planning and organizing team lunches, including ordering catering or making reservations.
Assisting with the coordination of team-building events or social activities.
Managing logistics for off-site meetings or events, such as transportation and accommodations.Travel and Diary Management:

Arranging travel accommodations, including flights, hotels, and transportation.
Managing itineraries and ensuring travel plans align with business objectives and schedules.
Coordinating with internal and external stakeholders to schedule appointments and meetings.
Maintaining and updating executives' calendars, including scheduling and rescheduling appointments as needed.These duties encompass a wide range of administrative tasks aimed at supporting the smooth functioning of the office and facilitating the work of the team.

Candidate specifications/requirements

Team Assistant/ Office Coordinator experience required
Excellent time management skills and ability to multitask and prioritise work
Strong communication and organisational skills in a fast paced environment
Must be positive and a team playerBenefits of being a temporary candidate via Adecco

Weekly pay
Contract of Employment
Paid annual leave
Access to an exclusive employee benefit and discount portal
Pension contributions
Ongoing support from a dedicated consultant

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website