Support Administrator

Description:

We are currently recruiting for a Support Administrator to work for Leicestershire Police at their location which is in the vicinity of Junction 27 M1.

***PLEASE NOTE, YOU MUST CURRENTLY HOLD LEVEL 3 POLICE VETTING CLEARANCE*** if you are not Level 3 Police Vetted, please do not apply for this role.

This is a temporary role working Monday to Friday 8am to 4pm and will be until September 2024.

PLEASE NOTE DUE TO THE POLICE VETTING CRITERIA YOU MUST HAVE RESIDED WITHIN THE UK CONTINUOUSLY FOR AT LEAST 5 YEARS AT THE TIME OF APPLICATION.

Job Role /Purpose: To support the aims of the organisation by providing an efficient and effective administrative and finance support service in a confidential environment.

Core Responsibilities/ Accountabilities:

To undertake minor research and projects as required to support EMSOU
Ensure that all correspondence/enquiries are dealt with as appropriate and within set time scales responding in a timely manner to all ad hoc queries and requests for information
Maintain an adequate supply of stationery and ensure that levels are replenished as appropriate
To provide a front of house reception service at EMSOU HQ ensuring positive portrayal of EMSOU at all times through delivery of a high level of customer service to all visitors. Ensure all visitors are dealt with promptly, efficiently and in a polite and professional manner ensuring the correct site security procedures are adhered to.
Assist the Business Support Officer in administrative duties around health and safety, facilities, buildings, security, audits and business support.
To manage the EMSOU meeting rooms including booking system, ensuring that they are clean and tidy with refreshments provided as required. Liaising with individuals to source alternative meeting rooms within EMSOU if there are availability issues.
Update, manage and prepare the performance statistics (Pivot tables produced from Excel) for inclusion in the quarterly management meetings
Complete any required updates for the monthly tasking meetings.
To help prepare reports and presentations with accuracy to agreed time scales
To provide an efficient and effective administrative support function in a confidential environment, escalating any queries as required.
Provide contingency support in placing orders for goods/services, scrutinise delivery notes, receipt goods and code relevant invoices via the finance accounting system.
Provide resilience in raising invoices by checking and calculating payments via the finance accounting system
Accurately inputting, updating and monitoring data in departmental databases/excel spreadsheets including finance resilience around overtime, cash imprest and credit card expenditure.
To support with administration of fleet related matters including vehicle maintenance, fuel cards, pool vehicles and liaison with external and partner agencies.
To handle routine administrative duties such as photocopying, cyclops, scanning
Set up and maintain electronic and paper filing systems and ability to retrieve files/documents when required  Arrange meetings and occasionally attend to take minutes, transcribe and distribute
Assist with any typing requirements such as audio transcripts of statements and reports
To issue visitor passes/badges and maintain an accurate visitor register in accordance with Fire Safety and site Security requirements. To carry out the initial investigation of any security incident involving visitors or contractors, reporting findings to the appropriate manager
To be responsible for the booking of air, rail tickets and hotel stays for EMSOU staff in accordance with agreed policies and procedures via the designated provider, including making decisions on the suitability of accommodation based on price limits in place or area required.ESSENTIAL CRITERIA:

To have grade C GCSE in English Language and Maths or be able to demonstrate experience of working to that standard
To have experience in an administrative related environment
Ability to accurately and efficiently input, retrieve, search and present high volumes of data from databases/spreadsheets.
Demonstrate ability to produce typed documents from manuscript or audio transcriptions to a professional standard.
Experienced in using effective communication skills both in written and verbal form
A team player who openly supports the team's goals whilst also working effectively on your own initiative
Ability to provide quality customer service, with the ability to manage customer expectations

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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