Site Administrator

Description:

BMSL require a site administrator at a construction site in Canning Town, East London.

This role is 6 weeks cover, there may be another opportunity after this cover has finished.

Responsibilities:

1.

Document Management:

* Organize and maintain project documentation, including contracts, permits, drawings, and correspondence.

* Assist in the preparation and distribution of project-related documents such as meeting minutes, progress reports, and change orders.

* Ensure that all project documentation is accurate, up-to-date, and easily accessible to relevant team members.

2.

Communication Coordination:

* Serve as a central point of contact for internal and external stakeholders, including subcontractors, suppliers, and clients.

* Facilitate communication between project team members by relaying messages, scheduling meetings, and coordinating conference calls.

* Respond to inquiries and requests for information in a timely and professional manner, maintaining a high level of customer service.

3.

Project Support:

* Assist project managers in scheduling appointments, arranging travel, and preparing expense reports.

* Coordinate logistics for project meetings, including booking meeting rooms, preparing agendas, and distributing meeting materials.

* Monitor project timelines and milestones, alerting project managers to potential delays or issues that may impact project delivery.

4.

Administrative Duties:

* Perform general administrative tasks such as filing, photocopying, and data entry to support project operations.

* Assist with the preparation and processing of project-related invoices, purchase orders, and expense reports.

* Maintain accurate records of project expenses, tracking costs against budget allocations and reporting variances as necessary.

5.

Compliance and Quality Assurance:

* Ensure compliance with company policies and procedures, as well as industry regulations and standards.

* Assist in the implementation and maintenance of quality assurance processes to uphold the highest standards of construction excellence.

* Contribute to the development and improvement of administrative systems and processes to enhance efficiency and effectiveness.

Qualifications:

* Previous experience in construction administration or a related field is preferred.

* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management software.

* Excellent organizational skills with the ability to multitask and prioritize tasks effectively.

* Strong communication skills, both written and verbal, with a professional and courteous demeanor.

* Attention to detail and accuracy in data entry and document management.

* Ability to work independently with minimal supervision and as part of a collaborative team.

* Knowledge of construction terminology and processes is an asset but not required.

Pay rate is £14.50ph, 9.5hrs paid per day Mon-Fri via Umbrella