Site Administrator

Description:

As a Site Administrator you will be based on site managing and coordinating all administrative duties linked with the project. Ensuring the Project Manager and site teams have the correct information they require in an accurate and timely manner

- Hours – 7.30am – 3.30pm

- Location – Bristol Airport, Short Stay Car Park, Bristol, BS48 3DY

As a Site Administrator you will be responsible for;

Reception

Main point of contact for all visitors to site / Front of House.

Duties include;

- Be first point of contact, dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors sign in at Reception.

- Look after any visitors on site making sure they have signed in and out and have the correct PPE etc.

- Carry out general office duties including photocopying, distributing documents, distributing incoming and outgoing mail and deliveries as required.

- Take responsibility of Petty Cash.

- Organise and book meeting rooms and conference calls.

Site

Main contact for all site related admin.

Duties include;

- Manage stock levels and order office supplies, PPE equipment and consumables for the site.

- Attending and minuting meetings.

- Manage delivery dockets / notes / LPOs and official purchase orders.

- Preparation and submission of monthly reports.

- Keep project organogram up to date.

- Keep project contact details up to date.

- Organise travel, meetings and other client-facing activities.

- Manage site facilities.

Document Control

Support the Document Controller on the project.

You will be working with the Document Controller and Site Admin Team to assist in coordinating all activities related to the document control procedure (RAMS & Permits), including technical documents, drawings, and commercial communications.

Duties include;

- Ensure all approved documents and drawings are given to the appropriate staff, subcontractors and suppliers when required.

- Assist inputting document data in various systems, ensuring information is accurate and up to date and maintain the internal document control system.

- Organise, file, update and archive documents, following data protection guidelines and in conjunction with existing procedures.

Social Value Team

Support the Community Benefits Coordinator / Partner delivering Social Values for the project.

- Liaise with stakeholders to deliver local training initiatives.

- Liaise with local council, employment partners and HR department in sourcing entry level roles for long term unemployed in the local community.

- Produce communication and social value delivery progress reports.

- Support the supply chain in the provision of data for local spend and employment.

- Arrange and coordinate marketing activities and project notifications.

- Coordinate CCS audits.

- Any other tasks as requested by the Community Benefits Coordinator / Partner.

Commercial

Support the Commercial department on the project

Duties include;

- Management of PPE register and populate charge sheets.

- Ensuring weekly plant hire sheets are complete by site team and issued.

- Manage physical copies of all PO’s / Subcontract orders as placed and store in secure cabinet in site for site team to access and review as required.

- Collection and administration of LPO’s.

- Reviewing, checking and circulating ROSOS sheets.

- Assisting with labour invoicing / timesheets.

Health and Safety

Support the Health and Safety department on the project.

Duties include;

- Review Site Inductions.

- Monitoring Safety Observations and actions, ensuring these have been actioned.

- Data Entry - Inspection Sheets, Training Attendance Data, Safety Statistics.

- File LOLER, PUWER paperwork, Traffic Management Inspection Sheets and permits.

- Update the on-site Health & Safety Information Board as required.

- Track PPE recharge data.

HR

Primary site contact for HR Admin.

Duties include;

- Assist with onboarding new employees, and admin associated with probation, promotions, employees leaving, employee absences, extension of fixed term contracts, holiday amendments, IT forms, and new roles to be advertised and performance management.

Learning and Development

Support the Learning and Development department on the project.

Duties include;

- Monitor the L&D Training System ‘Skillko’ by alerting the Project Team of any expiring certificates.

- Report the compliance figures for Skillko to the L&D Department.

- Contact for site Graduates and Apprentices for any queries for the L&D Team.

- Update the on-site Information Board as required.

Accounting

Support the Accounting department on the project.

Duties include;

- Assist the Accounting department with gaining approval from the appropriate team members on site in a timely manner.

- Manage Plant off and on hire (Focal).

- Keep the Farrans Authorised Signature List up to date.

Quality Data Coordinator

Support the Quality Manager on project requirements

Duties include;

- Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.

- Support the Quality Manager with delivery of monthly quality objectives

- Follow up on completion of ITPs and upload onto project common data environment

- Assist with the Quality Induction.

- Update the on-site Quality Information Board as required.

- Ensure completion of Daily Diaries are completed and submitted onto project Common Data Environment (Aconex)

Environmental

Assist the Environmental designee.

Duties include;

- Update the on-site Environmental Information Board as required.

- Complete Waste Transfer notes, licences, and track waste.

- Submit water meter readings.

- Submit Best Practices from site (Photos).

- Record Sub-contractor waste usage, fuel usage and goods/materials purchased.

- Record Delivery miles of goods and materials delivered to site.

Record Sub Contractor commuting mileage.

What Farrans can offer you

Joining one of the leading construction and civil engineering contractors you will be provided with the opportunity to deliver on projects that play an important role in the everyday lives of people in the UK and Ireland.

Our employees are at the core of everything we do, with this in mind we have our own in-house learning and development division who can offer you bespoke career toolkits and pathways.

In addition to a competitive base salary, we can also offer a wide range of benefits, some of the key ones being;

* Car allowance

* Payment of an annual professional membership

* Contributory pensions plan up to 6%

* Share Scheme opportunities available

* Employee Referral Scheme.

* Enhanced Maternity & Family friendly policies

* Health Shield (medical & Dental Cover included

* 34 days annual leave (inclusive of bank holiday)

Your required Skills and Experience

*

- Excellent communication skills - both written and verbal.

- Working knowledge in Microsoft Office packages including Word and Excel.

- Capable of working on own initiative whilst working in a team environment.

- Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard working team.

- Previous Administration experience

- Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.

- An excellent professional demeanour.

Diversity & Inclusion;

We believe there is power in being different. Every day, our people express their unique voices and draw from their rich experiences to bring fresh ideas to our company. There is no question that an inclusive and diverse workforce drives innovation, and it also makes us stronger as a team.

Therefore, we are committed to fostering inclusion and diversity in the workplace; one that welcomes people from all backgrounds. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity. We are committed to ensuring that our recruitment and selection process is inclusive and accessible.

About Farrans;

Farrans Construction is a leading building and civil engineering contractor with over 80 years' experience of delivering world-class projects across the UK and Ireland

The company, which employs more than 550 people, has offices in Belfast, London, Cambridge and Edinburgh, with further site offices connecting its regional network. Farrans is a sister company of Tarmac, and part of the CRH plc, the world's leading building materials business.

with over 45 live sites across the UK and Ireland, Farrans can offer you a varied career which gives you the opportunity to gain experience across a rage of projects of all sizes, locations and sectors.

Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.

We build, we transform, and we connect. Our people are at the core of everything we do. Our culture is one which fuels innovation, transparency, and inclusivity