Senior Team Organiser

Description:

Help Shape the UK’s Energy Future

Senior Team Organiser Opportunity with the Civil Works Alliance (CWA), Supporting Sizewell C

As part of the CWA (Civil Works Alliance), you will support the building of Sizewell C. Sizewell C will be a 3.2-gigawatt power station generating low-carbon electricity for around 6 million homes and will play a key role in our energy future, supplying reliable, clean electricity for at least 60 years. This role will be within the CWA Wide Section.

What will you do?

The Team Administrator role will support the SZC team by taking responsibility for maintaining administration tasks including but not limited to booking travel and accommodation, welcoming new starters, coordinating diaries, arranging events and initiating IT requests as required whilst monitoring progress, maintaining accurate records, Support EA with DLT and with day to day requirements, team planning, location logistics and wider team needs.

Principal Accountabilities, Activities and Decisions

Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.

Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.

Provide a consistent presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.

Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.

Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.

Report team problems e.g. IT and office facilities and monitor response.

Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.

Support the vetting & onboarding coordinator by liaising with, delegates and suppliers to ensure smooth entry to the project

Supporting new starters with joining information and requesting IT

Support compliance with internal and external audits

Review and process recruitment requirements

Manage project data bases

Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement.

Training support for operatives to support audits

Line management of admin for site

Visualization meeting management

Overseeing Team organisers in sectors when required

Stakeholder relationships to support all teams

Overseeing logistic complex roles between Site operations and CWA needs

What are we looking for?

Knowledge & Skills

Essential

Ability to collaboratively work with other teams

Ability to work on own initiative as well as part of a team

Ability to organise, multi-task and prioritise

Experience of office working

Excellent organisational skills

Administration experience

Experience of using Office 365

What we will offer you?

The CWA is a single delivery organisation made of up of the client (Sizewell C) and three parent companies - Balfour Beatty, Bouygues and Laing O'Rourke - which offer industry leading packages including market leading salaries, generous annual leave entitlements, pension scheme and other flexible benefits.

About Us

The CWA celebrates the creativity and innovation that comes from a diverse workforce, and we welcome applications from people of all backgrounds — especially those from under‑represented communities. Our project is built on five core values: Humility, Positivity, Respect, Solidarity, and Clarity.

By joining us, you’ll be encouraged to bring your whole self to work, speak up, and share your ideas. We encourage applications from all suitably qualified candidates, regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We are committed to protecting your privacy. If you decide to apply, please avoid including sensitive personal data in your CV