Details:
- Salary: £12.86 - Hour
- Job Type: Temporary
- Job Status: Full-Time
- Salary Per: Hour
- Location: Belfast City of Belfast
- Date: 4 days ago
Description:
POST: Senior Secretary
HOURS: 37.5
LOCATION: Belfast
SALARY: £12.86
DURATION: 3 Months **Potential Extension**
JOB SUMMARY
The post-holder will be responsible for providing a full range of administrative and secretarial support functions to the Area Manager. This will require the planning, prioritising and monitoring of workload to ensure efficiency and accuracy at all times, and will include gathering information, proposing solutions and taking action to solve problems as appropriate.
Main Duties and Responsibilities
1. To provide daily administrative and secretarial support functions, including drafting and typing letters, audio typing, data inputting and processing, email management, records management etc.
2. To organise and maintain diaries as required and to ensure the ASAM/SO is well prepared for meetings with relevant supporting agenda and paperwork.
3. To utilise Microsoft Office applications in order to produce high quality documents, presentations and reports as required.
4. To deal with incoming emails, faxes and post and ensure effective and timely management of same, ensuring that action is taken and issues prioritised.
5. To manage telephone calls, enquiries and requests from internal and external stakeholders as required, ensuring that action is taken and issues prioritised.
6. To ensure that all information is produced in line with current legislation requirements and policies/procedures within the Trust, in a timely, accurate and confidential manner.
7. To provide administrative services for specific Committees, meetings and projects including organising of meetings, issuing of agendas, supporting documentation and initiating follow-up actions as required. Minute/note taking responsibilities as directed.
8. To devise and maintain office administration systems to deal efficiently with paper flow; organising and storing paperwork, documents and computer based information eg monitoring/brought forward systems, management information systems, filing systems etc and the implementation of improvements and additions required, in accordance with Trust Policies and Procedures.
9. To monitor and request orders relating to Office stationery to ensure adequate supplies are maintained.
10 To arrange travel and accommodation requirements; and provide administrative support to Workshops/events, as required.
ESSENTIAL CRITERIA
1. 5 GCSEs at grade C or above, including English/English Language and Maths, or equivalent educational qualifications and a minimum of 2 years recent experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. word processing, creating spreadsheets, email management, creating databases, Power point presentations.
OR
Three years recent experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. word processing, creating spreadsheets, email management, creating databases, Power point presentations.
2. Word/Text Processing Level 2 – OCR/RSA (or equivalent).
3. Ability to minute/note take at Committee level, meetings etc.
4. Ability to delegate, motivate and use initiative.
If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.
If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer