Senior Document Controller

Description:

Morson are currently recruiting for a Senior Document Controller based in Studley, West Midlands for a long term contract.

Champion the most efficient ways to reduce filing waste while maintaining accurate records.

Monitor project document control performance for all sites to ensure project documentation requirements are fulfilled from start to finish in an efficient and effective manner.

Management of framework level documents and filing systems.

Create and maintain the Document Control Management Plan

Assist with the creation and maintenance of Framework Management Plan and Information Execution Plans.

Ensure the MIDP and TIDP’s are fully utilised across the board.

Ensure the correct client Specifications, Design Manuals and Catalogues are available for all to use.

Ensure there is a standard, structured folder system with visual aids to prompt end users.

Maintaining and improvement of document management processes and systems

Scanning and uploading paper documentation onto iCosnet, with regular visits to sites responsible for on a regular basis to ensure kept up to date.

Ensure the correct naming conventions, META data and other attributes are used and maintained.

Register, track and distribute for approval all documentation submissions by the Contract teams.

Liaise with the Contract and Operational Teams to assist with ensuring that all procedural documents are submitted on time.

Manage access to our document control system (BC7.9.7 _iCosnet_) for the Contract Team and Supply Chain.

Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks.

Support the Contract Team by promoting the correct filing of relevant emails.

Support the Contract Team on their journey from new inexperienced iCosnet users to business as usual as the main point of contact for related queries and guidance material.

Receiving, filing, and distributing incoming site mail if required

Ensure all paperwork is recorded when disposed of/archived on the relevant tracker.

Share good practice with the wider Document Control community in our drive for continuous improvement.

Knowledge of the requirements of IS09001 (Quality Systems) and IS(phone number removed) (Information Security)

Undertake regular audits on contract governance, deliverables, and key client deliverables.

Highlight upcoming deadlines and outstanding actions for the Contract Team

Assist with meeting and exceeding group and customer audit results.

Assist the Quality Manager in the implementation of quality assurance, continuous improvement and innovation including sharing practices with/from the wider group.

Conduct Quality audits both advisory and scored.

Maintain professional working relationships with the Project Team, Operations Team, Supply Chain and Client.

Participate in continual professional development, including that which will benefit others in the business as well as oneself.

Any ad-hoc tasks as requested by your line manager.

Minimum of 4 years of experience in document control within an engineering or technical environment, preferably in a consultancy or project-based setting., 2yrs Line Management skills including objective setting and developing abilities., Highly organised with an attention to detail, ability to plan and prioritise the team’s workload and able to work effectively to deadlines., Strong communication skills with ability to be assertive particularly when enforcing minimum standards., Knowledge of industry standards, regulations, and compliance requirements related to document control., A thorough knowledge of using EDMS systems and IT, including the following: Information Exchange (CAPTURE) user Business Collaborator 7.4 administrator, ProjectWise, Asite, Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint & Visio, Good interpersonal skills and team worker

Please send CVs to (url removed) or (url removed)