Secretary

Description:

Secretary

Location: Warrington (Office-Based)

About the Role

We are working with a leading contractor who is looking for a highly organised and proactive Secretary to provide dedicated administrative and coordination support to senior leadership. This is a varied and fast-paced role where you'll play a key part in ensuring senior stakeholders are supported through effective diary management, meeting coordination, action tracking, and high-quality administrative support.

Working with multiple stakeholders across the business, you'll help drive consistency, improve planning, and contribute to the smooth and efficient operation of leadership activities within a successful and growing organisation.

Key Responsibilities

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Proactively manage complex diaries for senior leaders, scheduling meetings, resolving conflicts, and coordinating availability.

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Provide comprehensive diary management support for individuals with extensive travel requirements, including forward planning and priority management.

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Coordinate meetings from start to finish, including room bookings, invitations, agendas, and distribution of supporting materials.

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Take accurate minutes during monthly leadership meetings and monitor follow-up actions.

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Support travel and accommodation arrangements alongside the Travel team during busy periods.

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Prepare documents, correspondence, reports, and provide general administrative support.

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Maintain accurate records of meetings, actions, and key business activities.

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Assist the Travel & Expenses team as required to ensure a high level of service across the function.

About You

You'll be an experienced administrator or secretary who thrives in a busy environment and enjoys supporting senior stakeholders.

We're looking for someone with:

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Experience managing diaries and coordinating meetings within a corporate or professional environment.

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Excellent organisational skills with the ability to manage multiple priorities.

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Strong written and verbal communication skills.

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Exceptional attention to detail and accuracy.

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Confidence using Microsoft Outlook, Teams, and Microsoft Office applications.

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A proactive, professional, and collaborative approach.

A relevant administration or business qualification would be advantageous, although equivalent experience is equally valued. Experience within construction, engineering, or a related industry would also be beneficial.

Why Join Us?

This is an excellent opportunity to join a leading contractor and work closely with senior leaders in a dynamic business environment. You will gain exposure across a successful organisation and play a vital role in supporting operational effectiveness. You'll become part of a collaborative team where organisation, initiative, and professionalism are highly valued