Secretary

Description:

Fully office based
City central so no parking available
This is initially a 3 month temporary role, but could lead to a permanent role for the right person. Our prestigious client has just moved in to state of the art offices in central Manchester and is seeking an experienced Administrator/PA to support their busy technical team. You will provide an effective and flexible service to support the general office, technical teams/managers and groups, completing a variety of tasks. A key part of the role is to ensure the office is run efficiently with required items replenished as needed.

You will need to have an open approach to how you work and there may be occasions when you need to be flexible with your time. You will be working with lots of people with different requirements and personalities, so it is important to be able to adapt your style as required.

You will need to demonstrate that you have previous experience of working in a busy office environment and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint.

The role:

Provide general admin support to technical teams to assist them to effectively manage their projects.

Be one of the first points of contact for telephone enquiries and for welcoming visitors to the office.

Assist with collating information relating to bid documents and tenders which could require liaison with different teams/departments across the Practice.

You will use your IT skills to raise purchase orders, process expense claims, complete timesheets and set up new project tasks on our in-house systems (Pipeline and Oracle), for which training will be given. You may be required to set up wi-fi codes for visitors and to arrange meetings/communicate with colleagues using 'Microsoft Teams'.

You may be involved with providing admin support to managers who are responsible for developing relationships with some of our key clients, using our in-house Client Relationship Management system (Pipeline), for which training will be given. This may involve you assisting with the organisation of external events.

You will support managers with ensuring project invoice details are correct and issued on time.

You will liaise with HR to ensure that staff absence due to sickness is recorded.You may be required to perform a role within our Emergency Response Team (eg Fire Warden, First Aider, Mental Health First Aider), for which training will be given.

The person:

Experience in a similar role

Enjoys a busy varied role

Excellent MS office Skills - Assessment at interview

Ability yo stay calm under pressure, have a positive attitude and willingness to get involved.

Plan and effectively prioritise your workload.

Demonstrate professional competence within your area of work, with minimal supervision.

Independently perform routine and be supported in developing your approach to non-routine tasks.

Confidently liaise with external contacts and with colleagues at all levels to ensure effective.
Benefits when permanent:

23 days annual leave (not including Public Holidays)

Permanent Health Insurance (after 2 years continuous service)

Death in service benefit (5x basic annual salary)

24hr free confidential Employee Assistance Programme (EAP)

Free annual eye test

1 x Professional Subscription

Discounted rail card

Bicycle/Scooter/Motorbike/LPG conversion Interest free loans

Season ticket interest free loans