Secretary

Description:

Secretary position at Scanlans Property Management

Location – Office Based, Knowle, Birmingham, B93

Working Hours – 09:00 – 17:00 Monday – Friday

Salary - £23,000 - £25,000 per annum        

Are you looking for your next exciting role? Do you have experience, or an interest in Property? Then we have the role just for you! We are looking for a super organised and efficient Secretary to join our ever-expanding team!

Scanlans property management are dedicated to property management and property management issues, and have been providing our services to residents, leaseholders, managing agents and investors for over 25 years. We manage properties throughout the Midlands and North West from our offices in Manchester and Birmingham, as well as in Liverpool, Leeds and the Greater Yorkshire area and Chester. Our professional property managers are fully trained and qualified Members of the IRPM and Assoc RICS.

The role of Secretary is responsible for providing secretarial and administrative support to the Head of Valuation and Surveying/Property Management team.

What’s in it for you?

We value and promote a positive work-life balance. Providing a balanced, enjoyable career is really important to us, and we work hard to make sure everyone feels a valued part of our organisation.

You will receive a competitive salary that will match your skills and experience, as well as the following benefits:

24 days’ annual leave + Bank Holidays.
Perkbox (which offers a range of discounts for shopping and services).
Financial support towards personal development / training.
Real opportunities to grow and progress.
Recognition incentives.
Cycle to Work scheme.
Employee Referral Scheme and much more……. 

What will your role look like?

Audio typing of Red Book and all other Valuation reports and ad-hoc correspondence, to a good, accurate quality within a timely manner
Updating and typing from templates
To provide full administrative support to the Head of Valuation and Surveying Team
Raising invoices and fee allocation
Carrying out property searches and Conflict of Interest Checks on all new appointments
Updating in house software with all appointment information
Diary management – arranging inspection appointments for Surveyors using Outlook electronic diary, liaising with Surveyors and external customers, keeping Bank / Panels apprised of all appointments arranged
Handling of incoming telephone calls
Filing – maintain electronic and paper filing systems, including archiving of old files in line with regulation requirements
Archiving, photocopying
General administrative duties when required
Producing and compiling schedules, spreadsheets, reports as required by the Surveying team 

Do you have these skills?

Excellent organisational and co-ordination skills
Excellent verbal and written communication skills
Positive, pleasant and personable attitude
Strong administrative and secretarial skills including audio typing
Proficient in Microsoft Packages such as Word (advanced), Excel and Outlook
Ability to multi-task and to work accurately and effectively under pressure
Team player with the ability to work on own initiative
Must understand the principles and practice of client care
Excellent time management skills. 

TPG are proud to be part of the Odevo Group.

Look us up on LinkedIn for more information or visit our website for a list of our current opportunities. If you just want to have a chat to find out more, give our recruitment team a call who are always happy to help and provide further details (phone number removed) please quote the Ref number below.

All applicants must be eligible to live and work in the UK, without restrictions. Documented evidence of eligibility will be required from all candidates