School Payroll Lead

Description:

The supply register are currently recruiting for a Payroll lead to work with one of our leading School Trusts. 

The role is full time 37 hours per week between 8.30 am – 4.30 pm.

2 days (Tues & Weds) based in our in office 3 days Mon, Thurs & Friday from home

3 months fixed to start possibility to go permanent for the right candidate 

Main Responsibilities

• To ensure payroll inputs are processed accurately to minimise any overpayments whilst remaining compliant with Trust processes and procedures by resolving or escalating any queries promptly and efficiently.

• Ownership of the payroll process including relationship with third party provider • Responsible for payroll deadlines and monthly payroll – starters, leavers, SSP, SMP etc. Weekly/Monthly reporting and cost journals

• Initiating any necessary payroll audits in order to measure service and compliance standards • Identify and implement opportunities for automation

• Assisting with TUPE transfers into the Trust

• Check Payroll Reports received from the bureau and produce Summary Reports internally via the portal and distribute out to all academy contacts so they are kept informed for budget control and management.

• Ensure that monthly reconciliations are prepared for the Finance department in line with the scheme of delegation, financial regulations and the payroll policy and procedures.

• Co-ordinate the preparation for internal and external Audits and implement recommendations and changes and update Policies & Procedures.

• Take a lead role in ensuring the collection of pay related information ready for input to the monthly payroll ensuring that the deadlines agreed in the Service Level Agreement.

• To ensure the administration of all claims for extra payments and deductions. This will include working with Academy sites regarding overtime and additional hours’ payments/deductions are duly authorised.

• Ensuring all payroll information and records are maintained on personnel files in accordance with statutory and audit requirements, including Maternity, Paternity, Adoption and Sick pay forms for example.

• Co-ordinate the administration of pay overs for the Trade Unions and Attachment of Earnings. • Be the first point of contact for all People information and queries, responding to queries in a timely fashion via the ‘Advice Desk’.

• Provide support to our customers on the appropriate People process in order to manage attendance issues, disability issues and support to manage the long term absence along with any need to involve external services.

• Support the People Advisers/People Operations Manager with any employee relation matters and note taking in meetings.

• Update and monitor payroll changes in accordance with the payroll deadline, including new starters, salary changes, leaver notifications etc. • Produce relevant reports as required and be involved in ad-hoc projects.

• Support the development of effective People processes and administration, advising on managing such matters at local level.

• Maintenance and use of People Management Systems e.g. ATS, Docusign, MyPeople

• Work in partnership with Academy finance teams to provide support and manage all the payrolls

• Maintain digital copies of employees’ records

• Ensure that confidentiality and data protection is not breached

• Keep up-to-date with the latest HR trends and best practice.

• Any other duties as deemed appropriate

Education, Qualifications and Experience (EQE)
• Display strong problem solving and decision-making skills with a deep understanding of employee relationships, staffing management and payroll.
• A CIPD qualification or a relevant experience of working with in the CIPD framework for people management
• Excellent attention to detail, matched with strong communication skills
• ‘Can do’ attitude, with a proactive outlook to problem solving

Requirements

Hold Right to Work in the UK
Hold an enhanced child barred list DBS certificate registered with the online update service or be willing to process a new application
Provide a minimum of two professional references to cover the most recent 24 months of employment