School Administrator

Description:

Polaris Education - Redstone Hall School
School Administrator
Basic Salary: £21,257.48
Contract: Full Time, Term Time Only
Hours: 37.5 hours per week
Location: Ipswich, Suffolk

Benefits

Company pension

Life Assurance

Employee Discount Scheme

Are you ready to join a supportive and nurturing community that works together to achieve the very best outcomes for its pupils? If so, our new school in Ipswich could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.

About the School

Located in Ipswich, Suffolk, our new school offers a safe and supportive environment for up to 30 pupils aged 5-18.

Our school forms part of the Polaris Community, which has been passionately improving the lives of young people for over 30 years, alongside our growing portfolio of schools across the UK.

We're incredibly proud that 100% of our inspected education services have been rated Good or Outstanding by Ofsted.

Role Responsibilities

Promote the safeguarding and welfare of all pupils and visitors

Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff

Reception

The School Administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner.

Key Tasks and Activities

Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate

Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge

Accurately maintain the shared calendar and update school information

Provide refreshments for visitors

Work at parents' evenings and other evening events as required

Maintain an effective resource-ordering process, keeping orders up to date and following up where appropriate

Inform the relevant staff member when deliveries arrive

Distribute internal and external post and correspondence as appropriate

Arrange ID cards for all new starters and governors for the school

Liaise with transport services and taxi suppliers as necessary to support pupil transport

Support education staff in providing work experience opportunities for pupils

Administration

Provide full administrative support to the Headteacher, School Management Team and all other education staff at the school.

Key Tasks and Activities

Produce letters and memorandums

Undertake filing and photocopying and assist users with the operation of the photocopier, including changing inks and attempting to resolve issues

Be responsible for the maintenance and monitoring of the photocopier

Provide administrative assistance as required by the Leadership Team, including ordering resources

Ensure all information is treated confidentially and exercise absolute discretion at all times

Accurately minute meetings as directed by the Senior Leadership Team (SLT) and, where relevant, telephone conversations with parents/carers

Schedule and attend school-based meetings with parents/carers as necessary

Use IT hardware and relevant software packages efficiently to access, manage, retrieve and share information as required

Use office equipment competently and keep up to date with developments and changes to equipment

Maintain paper and electronic filing systems efficiently and in accordance with current systems and processes

Ensure documents are prepared and data is entered onto SIMS

Undertake stocktaking and order materials and equipment as required

Deal with school correspondence, emails and phone calls

Support the Headteacher with local authority correspondence and quality assurance paperwork and visits

Oversee and manage the school diary, including room bookings and meeting schedules

Attendance

Key Tasks and Activities

Monitor and track whole-school attendance and punctuality and send out letters where appropriate

Assist with the production of termly reports for the Headteacher and Governing Body

Develop and maintain links with parents/carers, children and the local authority's Educational Welfare Service

Monitor and ensure the correct attendance codes are entered in class registers and on SIMS

Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letters

Work closely with the Deputy Headteacher and Headteacher to establish authorised absences and agree appropriate actions

Maintain and monitor the school's attendance records and produce returns and reports as necessary

Monitor and maintain an accurate computer record of pupil attendance

Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files

Advise and support parents/carers in promoting their children's regular school attendance

Clearly communicate the school's attendance procedures and expectations to parents/carers

Collect and analyse attendance data to identify and track attendance patterns

Input daily attendance data onto the SIMS management system

Produce termly attendance reports and certificates

Requirements

Excellent interpersonal and written and verbal communication skills

Knowledge and understanding of child protection and safeguarding practices and protocols

Excellent organisational skills with a systematic approach to workload management

Excellent time-management, planning and prioritisation skills

Experience of developing systems and processes

Excellent understanding of SIMS

Ability to work within allocated budgets and monitor expenditure

Full working knowledge of relevant policies, codes of practice and legislation

Ability to relate well to children and adults

Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these

Ability to identify your own learning and development needs and actively seek learning opportunities

Ability to maintain confidentiality and handle information appropriately

Ability to work under pressure

Ability to work on your own initiative

The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education.

Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.

PandoLogic. , Administrator, , ENG-IP4 1JW