Recruitment On-Site Operations Coordinator

Description:

Recruitment On-Site Operations Coordinator

 Location: Rugby & Coventry (Multi-site role)
 Travel: Required between sites
 Shift Pattern: Any 5 days out of 7 , 14:00 to 22:00 or 13:00 to 21:00

About the Role

We’re looking for a driven and hands-on Recruitment On-Site Operations Coordinator to support the delivery of high-volume recruitment and workforce operations across two key client sites in Rugby and Coventry.

This is a fast-paced, multi-site role where you’ll take ownership of on-site recruitment, workforce coordination, and operational delivery, ensuring we consistently meet client demand and service expectations.

If you enjoy being on the ground, solving problems in real-time, and making an impact in a high-volume environment — this role is for you.

Key Responsibilities

Operations & Client Delivery

Coordinate daily operations across both sites, ensuring smooth and efficient workforce delivery
Act as a key point of contact for clients and attend meetings where required
Travel between sites to maintain strong on-site presence and operational control
Manage shift bookings, allocations, and fulfilment to meet client demand
Recruitment & Workforce Management

Conduct on-site recruitment including interviewing, hiring, and inductions
Build and maintain strong talent pools for high-volume roles
Develop rolling 4–6 week workforce forecasts based on demand trends
Work closely with recruitment teams to ensure a steady pipeline of candidates
Attendance, Performance & Engagement

Monitor attendance, performance, and conduct of the workforce
Manage absence cover and short-notice staffing challenges
Analyse no-shows and attrition trends, implementing solutions to improve retention
Systems, Data & Efficiency

Use ATS, CRM, and workforce systems to manage bookings and workforce data
Ensure accurate timesheet submission and payroll readiness
Maintain data accuracy across all systems
Embrace automation and AI tools to improve efficiency and reduce manual processes
Analyse data to improve fulfilment rates and operational performance
Compliance & Governance

Ensure full compliance with Right to Work, AWR, and Working Time Regulations
Maintain audit-ready documentation at all times
Support internal and external compliance audits
Escalate any compliance or operational risks promptly
What We’re Looking For

Previous experience in recruitment, onsite coordination, or workforce planning
Strong organisational and problem-solving skills
Ability to work in a fast-paced, high-volume environment
Confident communicator with strong client-facing skills
Comfortable working across multiple sites and managing competing priorities
Experience using recruitment or workforce systems (ATS/CRM)
Proactive mindset with a focus on continuous improvement
Performance & KPIs

Success in this role will be measured through:

Achievement of fulfilment targets across both sites
High levels of client satisfaction and SLA delivery
Reduction in last-minute unfilled shifts
Accuracy in bookings, timesheets, and system data
Full compliance with Right to Work and audit standards
Effective use of automation and system tools to improve efficiency