Receptionist/Purchasing Assistant

Description:

Mecc Alte UK is a leading manufacturer of industrial alternators. A global player in worldwide power generation markets. We are looking for a Receptionist to also support the Purchasing Department with general administration duties.

This opportunity is in a fast paced, hardworking commercial environment that is a great place to work. We are passionate about what we do, we work intelligently, and responsibly whilst having fun delivering on business targets.

Overall Job Purpose

To promote Mecc Alte UK as a professional company being first point of call/contact from clients/customers/visitors over the telephone or face to face on premises.

* To ensure that all phone calls and emails are answered and responded to straight away in order to achieve seamless communication.

* general admin/PA support to MD and Senior Management team hosting support for customer related events on site

* provision of administration support to the Purchasing Department

Key Accountabilities/Role & Main Responsibilities

The Receptionist/Purchasing Administrator would be expected to undertake the following responsibilities and duties:

* To be the first point of contact to visitors and help them with any queries. Complete focus on customer satisfaction in ensuring timely and effective answering of telephone calls. Screening and directing calls appropriately.

* General secretarial admin duties, supporting the Managing Director and Management team which will include preparing/typing of letters of correspondence

* General Office Administration support to the Purchasing Department.

* Management of correspondence via phone, email, post inclusive of distribution and despatch of post etc

* Organising meetings with internal/external personnel where instructed by the Managing Director/Management team.

* To manage and book management team/client relationships which may include dealing with travel, accommodation and dining bookings etc.

* To maintain a record of office stationary and supplies, to record and keep upto date

* Frank all outgoing mail and take to Post Office

* Office house-keeping, paying particular attention to office equipment and supplies in meeting rooms

* In-house hospitality / receiving of visitors

* To ensure that meetings are well-equipped to ensure the smooth execution of meetings/conferences held on premises.

The above list is not an exhaustive list and therefore the role may be varied - duties may include providing adhoc support to other business functions as well as general administration and housekeeping responsibilities to keep the professional image of the company intact at all times.

Essential Skills and Experience for Overall Role:

Reporting to the Purchasing Manager (with indirect reporting line to HR Manager in respect of Reception element), the ideal candidate must have:

* Experience within Receptionist/PA/Administration roles and duties.

* Good knowledge and experience using the MS Office suite, particularly Word, Excel and Outlook

* Be presentable, as well as having a calm and friendly composure when speaking to people.

* have an unflappable nature

* Effective communication skills – both written and verbal

* Excellent telephone manner

* Excellent customer service skills

* Excellent organisational skills. Ability to multi-task with ease, prioritise jobs, and work to strict deadlines.

* Excellent attention to detail

* Experience of supporting the organisation and co-ordination of conferences, events (inclusive of catering requirements for those events)

* personable and professional behaviour for greeting customers, suppliers and visitors

* The ability to work on own as well as taking direction from others but most importantly to manage their time effectively

* be flexible i.e. when acting as host for onsite events - occasional requirement to be on site earlier than normal to assist with set up of events.

* Full UK Driving Licence

Desirable Skills and Experience:

* Previous experience of using SAP systems, processing Purchase Orders as this will be a requirement of the shared role within the Purchasing Department.

Hours of Work:

40 hours per week (Apply online only) Monday to Friday (1 hour lunch unpaid) - some flexibility possible i.e. (Apply online only) (30 mins lunch unpaid), but candidate must be flexible to meet occasional requirements such as occasional meetings/conference hosting on site