Receptionist / Administrator

Description:

Receptionist / Administrator
Location: Livingston, EH54 8SE.
Salary: Competitive.
Contract: Full time, temporary 12 month contract. Working hours will be Monday to Friday 8.00am to 4.30pm.
An exciting opportunity has arisen for an experienced Receptionist/ Administrator to be based at our Livingston site. You will provide support and administration over a wide number of areas and on ad hoc projects. You will undertake all standard receptionist duties and be the first point of contact for all visitors arriving on site. This will include facilitating visitor / contactor inductions, issuing relevant PPE -safety shoes, hygiene jackets, Hi-Viz, hairnets etc and relevant paperwork and permits.
We are looking for a conscientious, personable, proactive, self-motivated individual who has the drive and determination to succeed and progress in their role.
Tasks and Responsibilities:
• Operation & management of access gates into site
• Issuing visitor and contractor site sign in cards
• Meet & Greet all customers to site and direct accordingly
• Answer all calls and enquiries that come to site and direct to relevant person
• Oversee visitor and contractor induction procedure and update register for validity and traceability
• Dealing with deliveries and organising couriers for package deliveries
• Ad hoc administration in line with business needs
• Responsible for managing all incoming and outgoing mail
• Managing the fire role call in the event of a fire alarm evacuation
• Setting up meeting rooms, arranging catering and refreshments for meetings
Experience:
• Strong interpersonal skills with the ability to communicate effectively both verbally and written
• IT literate, with excellent PC skills: Excel and Word
• Self motivatedwith a flexible and adaptable attitude.
• Excellent attention to detail and problem solving
• Data processing/handling
• Excellent organisational and prioritising skills
• Previous experience of working in a reception and/or administration role would be advantageous
If you feel you have the skills and experience to be successful in this role then apply today!
Closing Date: 24th June 2024
SAICA is an Equal Opportunities employer and welcomes applications from any suitably qualified candidate