Receptionist

Description:

Anderson Knight is recruiting for a receptionist for a well-established company based in Glasgow.

As a receptionist, you will deliver outstanding front desk service to all company callers and visitors.

This role is Monday to Thursday 08:30am – 5pm and Friday 08:30am – 3pm.

Main Duties and Responsibilities:

• Perform basic reception tasks such as answering phones, greeting guests, managing sign-in procedures, and handling mail distribution.

• Provide assistance with visitor accommodations, including lunch arrangements if necessary.

• Coordinate with office service providers regarding staff-related issues such as IT, telephony, photocopying, and maintenance of office equipment.

• Collect and reconcile fuel receipts against online statements, updating monthly fuel expense reports.

• Maintain the Office Maintenance Schedule, scheduling regular servicing and maintenance visits.

• Ensure cleanliness and organisation of office areas and proper storage of surplus equipment.

• Manage diaries and schedule boardroom appointments.

• Handle office supplies procurement, including stationery, cleaning supplies, and kitchen essentials, and manage associated purchase orders.

• Handle vehicle-related tasks such as road tax, servicing, and MOT bookings.

• Maintain vehicle-related spreadsheets, including mileage records and servicing schedules.

• Ensure vehicles are well-maintained and conduct regular checks before handover to drivers.

• Monitor driving licenses, track vehicle activities, and coordinate accommodation and travel bookings when required.

Key Attributes and Skills:

• Previous experience in reception or administration.

• The ideal candidate will be highly organised, detail-oriented, and capable of multitasking in a fast-paced environment.

• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.

• Strong communication and interpersonal skills, with the ability to interact confidently with colleagues and external partners.

• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software applications.

• Proven ability to work independently and as part of a team, with a proactive and solution-focused approach.

• Flexibility and adaptability to meet changing demands and deadlines.

• A positive attitude and willingness to take on new challenges and responsibilities.

• Previous experience working in Construction is preferred but not essential.

If you are ready to embrace this excellent opportunity, please forward your CV with confidence