Quotes Administrator

Description:

Job Reference: GRP/CM/24-09/963

Job Title: Quotes Administrator 

Location: Office Based, 3 days WFH

Location: Edinburgh

Salary: Competitive 

Contract: Permanent 

Hours per week: Monday-  Friday - 08:00 - 16:30 - 37.5 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Quotes Administrator to join our passionate and driven team based at our Office in Edinburgh! This person will be in addition to our team of 7 and will be responsible for the timely progression of client Quotes/ queries via email.

Benefits

Informal hybrid/flexible working arrangements
25 days holiday + bank holidays
Free fruit in our offices
Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
Wide range of retail discounts
Regular social and charity events are held in our offices
Get involved in charity events in the local community

Wellbeing

Discounted gym membership
Eye test £25 voucher and up to £100 towards glasses
Join our Cycle to Work scheme via salary sacrifice
Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
Access to internal Mental Health First Aiders

Career development and recognition

Immediate access to “Opportunity” our internal Learning and Development platform
Required professional membership fees paid for
Opportunity to win monthly Atalian Servest Superstar Awards
Long service awards

Key Responsibilities:

Ensuring agreed timescales for the quote process are met.
Ensuring that the correct documentation and process procedures are compiled & followed.
Producing and maintaining quote packs for submission to clients.
Pricing and producing client application / invoices in line with billing timetable.
Working proactively to reduce current level of contract’s outstanding quotes.
Chasing supplier invoices when required to ensure timeous invoicing.
Accurate Updating of systems, checking and amending where needed.
Assisting with the vetting procedures.
Any other administrative duties to support the wider team.
Confident workings within Microsoft Excel.

About You:

Applicants must have the right to work in the UK
Strong IT skills including Microsoft Excel
Knowledge of Smartsheet/ CAFM System is advantageous but not essential
Ability to work using own initiative or as part of the wider FM team.
Diligent, with excellent attention to detail
Ability to prioritise and organise own work whilst working on a variety of tasks
Excellent communication and interpersonal skills