Property Administrator

Description:

Property Administrator

Flexible salary depending on experience, ideally £25,000–£30,000 per annum

We are seeking a highly organised, detail‑driven Property Administrator to join our growing team in Dartford. This is a pivotal role within our lettings and property management operation, supporting both landlords and tenants while ensuring the smooth running of day‑to‑day administrative processes. The successful candidate will be a confident communicator, comfortable managing multiple tasks at pace, and committed to delivering a consistently high standard of service.

Role Overview

As our Property Administrator, you will be responsible for the full spectrum of administrative duties that keep our property portfolio running efficiently. You will act as a central point of contact for tenants, contractors, and internal colleagues, ensuring all queries, issues, and documentation are handled promptly, professionally, and accurately.

Key Responsibilities

Managing daily administrative tasks including tenant queries, maintenance requests, booking in works, and coordinating contractor attendance

Preparing, issuing, and updating essential documentation such as Section 13 notices, tenancy renewals, addendums, and compliance paperwork

Maintaining accurate records across CRM systems, property files, and digital platforms

Monitoring ongoing maintenance jobs, ensuring timely completion and clear communication with all parties

Liaising with landlords regarding updates, approvals, and renewal discussions

Supporting move‑ins and move‑outs with documentation, key management, and coordination

Ensuring all email communication is clear, professional, and aligned with company standards

Assisting with inventory reports and check‑in/check‑out processes (experience preferred but not essential)

Providing support with facilities management tasks, including building access, contractor scheduling, and compliance tracking

Upholding high standards of organisation within an admin‑focused office environment separate from the sales team

Requirements

Strong literacy skills and excellent email etiquette

Experience with inventory reports preferable

Experience with facilities management preferable

Full UK driving licence required

Comfortable working in an admin‑based office environment (not a sales floor)

Highly organised, proactive, and able to prioritise effectively

Confident communicator with a calm, solution‑focused approach

Why Join Us?

This Property Administrator role offers stability, variety, and the chance to become an integral part of a professional, supportive team. You’ll work in a structured environment where your organisational skills and attention to detail genuinely make a difference. As a Property Administrator, you’ll enjoy autonomy, clear processes, and the opportunity to grow your knowledge within the property sector.

If you’re a motivated, reliable individual looking to build or advance your career, we’d love to hear from you!

Kings Permanent Recruitment for Estate Agents and Financial Services Professionals hits 19 years of successful trading. A milestone to be proud of!

Kings Permanent Recruitment is a Specialist Estate Agency Recruitment Service dealing with the placement of Estate Agents, Letting Agents and Financial Services Professionals into permanent positions.

We cover all specialities of recruitment within the residential property sector; Sales, Lettings, Property & Block Management, RICS Surveyors, Land and New Homes, Mortgage and Protection Advisors, Secretarial / Administration.

Visit Kings Permanent Recruitment website for all of our vacancies.

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