Details:
- Location: Ipswich
- Date: 5 days ago
Description:
Role
Provide general administrative assistance to Programme Management Office (PMO) team, with a specific requirement to operate as the base pass administrator on behalf of the client.
Manage the base pass application process
Organise temporary access for those without base passes
Set up meetings / book rooms
Distribute minutes/records of actions and decisions (RoADs); even better if able to produce them
Chase team to update action trackers
Assist with the maintenance of the monthly drumbeat of activities.
Input data into the Information Management System (IMS) system.
Provide all necessary information and resources to facilitate audit activities
Maintain and update reference documentation as required
Prepare for and support the Assurance Manager in quality assurance audits
Check the collation of all project artifacts in preparation for gateway reviews
Update the ASSURE (onboarding) SharePoint page
Review the status of the ASSURE records (initial completion and renewals)
Liaise with the PMO Stakeholder Manager to ensure stakeholder organisation charts are up to date.
Liaise with the Information Manager to collate all information and access requests to the SharePoint
Maintain the team calendar and ensure all meetings are supported by the correct attendees and any associated artefact
Essential criteria:
Security clearances:
BPSS – must be achieved before starting
SC – can start without SC but must initiate application prior to starting and must successfully achieve it - UK national or have been a resident in the UK for a minimum of 5 years
This is a part time role. Initially 15 -18 hours a week – this could be 3x 5/6 hours or 2x 8hours, subject to discussion. There is a possibility for the hours increasing later