Project Coordinator

Description:

Job: Project Coordinator

Location: Liverpool

Client: Our client specialise in all aspects of Mechanical and Electrical (M&E) engineering, with over 20 years’ of experience and knowledge of working across a wide range of different sectors including education, healthcare, housing, retail and leisure.

The Role:
Essential Responsibilities:

* Support the project management of a portfolio of projects across the business

* Work closely with the internal teams and design/build partners to ensure that plans are updated and reports maintained to reflect progress within the reporting cycle

* Provide administrative support for procurement activities, such as drafting purchase orders, processing invoices and maintaining accurate records of purchases, pricing, and other important data.

* Oversee the logistics and scheduling of on-site activities.

* Oversee the tracking and accounting of project deliveries.

* Support in development of timely and accurate cost, value and progress data

* Maintain advantageous relationships with suppliers and resolve any procurement-related issues/discrepancies effectively, escalate when necessary.

* Monitor and review supplier performance and service on metrics such as ability, delivery, quality, cost and lead times.

* Issue notices in accordance with contract procedures and timescales.

* Monitor inventory levels and coordinate with suppliers to maintain optimal stock levels.

* Work with the engineering team to manage project bill of materials.

* Ensure action plans are developed and executed to meet targets.

* Deliver a procurement report to department heads on a weekly basis.

* Organise and manage project documentation, files, and records.

* Assist with the preparation of, reports, agendas, and other project materials.

* Liaise with internal and external stakeholders to address project-related inquiries.

* Streamlining workflows and automation processes.

* Support the assessment, review and mitigation of project risks and prepare a risk and opportunity register

* Facilitate lessons learnt exercises at the various stages of the life-cycle

* Support development and maintenance of H&S documentation

* Ensure project governance and associated documentation is kept current and is driving project delivery

Desirable Responsibilities:

* Identification, evaluation, and implementation of contracts/tenders

* Understand business needs to inform purchasing decisions and opportunities

* Forecasting to predict future demand for goods, services, and purchase requisitions.

* Devising initiatives to drive procurement performance.

Essential Skills:

2+ years of experience as an administrative assistant, project coordinator or procurement officer.

Strong organisational and time management skills with attention to detail.

Familiarity with project management principals, purchase orders and basic bookkeeping.

Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

Ability to work collaboratively in a team environment.

A strategic thinker with excellent communication skills.

Ability to build strong relationships with various stakeholders, suppliers, and internal departments.

Understanding in the importance of quality and control.

Desirable Skills

Experience with contract terms and conditions.

Familiarity with the construction industry.

Experience supporting project management activities.

Knowledge of project management software and tools.

Please feel free to give me a call if you wish to discuss