Details:
- Job Type: Permanent
- Job Status: Full-Time
- Location: Canary Wharf Greater London
- Date: 1 week ago
Description:
PROJECT ADMINISTRATOR - CONSTRUCTION INDUSTRY
About the role:
The role of the Project Administration is to assist project supervisors’ managers and teams.
Hours: 45 hours per week (8am – 5pm)
Must be available to work overtime if required.
Roles & Responsibilities
* Monthly and yearly forecasting for all projects.
* Minute-taking for client and internal meetings.
* Support Project Managers with paperwork, filing, orders, and expenses.
* Ensure all invoices are issued on time.
* Create completion sheets & applications to liaise with Clients for approval.
* Create and raise purchase orders for materials, supply of labour and hire equipment.
* Chase up emails for any outstanding payments/responses.
* Build relationships with Clients, by visiting site and arranging catchups.
* Organise job folders to ensure all documents are accessible and in the correct location.
* Organise parking permits & access for colleagues.
* Aiding with onboarding suppliers and ensuring set-up is completed efficiently.
* Aiding with Fire, Health and Safety and Stock Checks
* Tracking and organisation of the weekly Labour Call/Sheet
* O&M Manuals creation and support
Commercial Responsibilities
* Assisting with raising applications/Invoices to clients
* Project profitability analysis and reporting for each manager/individual projects & overall department
* Support team in raising PO’s, reviewing, approving, and tracking associated invoices within cost trackers.
* Maintain and update project cost reports/trackers within our department.
* Work with management to ensure better buying processes are in place.
Benefits
* 24 days annual leave plus 8 bank holidays
* Health Insurance
* Dental Insurance
* Life Insurance
* Training and Development opportunities
* NetSuite Training will be provided