Project Administrator

Description:

Project Administrator for the Glazing Refurbishment Division – Glazing Renovations Ltd
The Company
Glazing Renovations, with offices based in Mildenhall, is a subsidiary company of a well-established SME rooflight manufacturing company Glazing Vision.
Glazing Renovations contains two divisions, one is the rooflight installation, repairs and servicing department of Glazing Vision with the other being a glazing refurbishment division.
Overview of position
An exciting position has become available due to an increase in works being won by the refurbishments department, and we are now looking for a Project Administrator to manage these won contracts and complete administration work for projects to be quoted.
You will need to be competent with raising purchase orders, organising our pre-approved sub-contractors and planning in upcoming works.
An understanding of glass and aluminium glazing systems, curtain walling repair /refurbishment and other glazed structures along with good knowledge of dealing and understanding different pros and cons of using different access equipment/techniques (ie abseil, MEWPS) and cranes would be advantageous.
Along with the above skills you will have:
* Must have good working knowledge of computer systems like Word, Excel, outlook along with a basic understanding of working with basic bookkeeping software, at present we use XERO.
* Hardworking and “can do” attitude.
* Excellent organisation skills.
* Excellent attention to detail.
* Excellent telephone / written communication skills.
Reporting to
Reporting directly to the Managing Director of Glazing Renovations.
The role
To manage refurbishment projects from release to completion.
Key responsibilities
* Procurement and raising of purchase orders of all necessary equipment and subcontract labour to be able to complete projects.
* Organizing labour and equipment to ensure we complete works for the client in lead times agreed at quote stage.
* Liaising with customers via telephone / email to ensure they are always up to date with their project.
* Keeping all projects updated on WIP project management schedule.
* Project ownership of Renovations projects from point of sales quote to completed installation.
* Ensure calendars are kept up to date and all invitations set.
* Ensure pre-start email has been to and also follow up emails after works with pictures of completed works.
* Keeping customers up to date via the COUPA portal.
* Ensure projects run to time and budget.
* Ensuring clients are adhering to payment terms.
* Administrating the quote database with incoming enquires.
* Preparation of RAMS for review.
* Raising of sales invoices when works are completed on “purchase order” projects.
* Social media and Case study information to be prepared for marketing team.
* Any other jobs reasonably requested by Glazing Renovations.
Salary
* Salary depending on Project Administration experience.
Benefits include:
* Competitive salary and bonus scheme
* Company phone and laptop
* Company vehicle for commuting use
* Contributory pension
* 20 days annual leave plus bank holidays.
* An additional day is awarded for every completed year of services, up to 5 additional days.
* Internal and external training
* On-Demand GP and Health and Wellbeing platform
* Employee Discounts (including, retail, cinema and gym membership)
So, what next? If you think you fit the profile, we would love to hear from you!
Glazing Vision is an equal opportunities employer
Ability to commute/relocate: Mildenhall, IP28 7AY: reliably commute or plan to relocate before starting work (required)
Job Types: Full-time, Permanent
Benefits: Company pension, Health & wellbeing programme, On-site parking
Schedule: Monday to Friday
Supplemental pay types: Bonus scheme
Work Location: In person