Procurement Advisor

Description:

Your new company

My client is a non-departmental public body that's committed to delivering a high quality public service; a service that listens and responds to meet their customers' expectations and needs. Part of this is their commitment to openness and transparency, coherent corporate governance and informed communications, enabling their people based across Scotland to deliver the best they can.

Your new role

You will be responsible for negotiation and management of contracts for the various portfolio groups, providing specialist procurement support and identifying and delivering cost-saving efficiencies.

Key responsibilities:

To decide upon strategy and undertake the tendering and negotiation of contracts with suppliers, including contract terms and conditions for various portfolios and identified commodity groups. Recommend and advise budget holders on the expenditure of their finances for goods, works and services in line with Standing Financial Instructions - limited to budget expenditure level.
Provide assistance to the organisation in the form of expert and professional procurement advice, supporting contract and strategy development, and managing any contractual claims to a satisfactory conclusion, assuring at all times that the organisation's interests are protected. Commitment of the organisation's budgetary expenditure through the placing of official purchase orders and ensuring that formal awards of contract are structured in a financially robust, legal, and contractual format.
Identify and deliver cost efficiencies for each commodity, incorporating the portfolio needs. Monitor contracts under the capital expenditure programme to ensure delivery and financial commitments are achieved.
Report anticipated under/over expenditure to Financial Controller.
Develop an effective relationship with suppliers to ensure operational standards for delivery, quality, technology, environmental impacts, accuracy of paperwork, and flexibility for the organisation's changing needs are met.
Host supplier meetings as required.
Investigate, evaluate, and implement alternative channels of supply in order to maximise cost opportunities for the organisation.
Deputise for the Procurement Team Manager at internal/external meetings and also 1st and 2nd Tier Supplier meetings as necessary.

Key relationships:
Undertake the negotiation of Service Level Agreements and contracts with 1st Tier suppliers for organisation-wide agreements.
Meet with internal customers to establish requirements and feedback on progress/problems.
Host supplier meetings with 1st Tier suppliers in an effort to maintain / improve service levels.
Keep occasional consultative contact with the Scottish Government and other Public Sector organisations.

What you'll need to succeed

Knowledge & Technical Skills:
Organisational Knowledge - Understand structure, strategy and expenditure plans.
Scientific/Technical - Specialist knowledge of procurement, methods/techniques.
Managerial - Routine level relationship management with senior staff internally and at external bodies and suppliers - Specialist
Legislation - Specialist level knowledge of EU / Treasury / Scottish Executive laws relating to public sector expenditure. Generation and interpretation of Terms and Conditions for purchasing goods, works and services.
Other - Specialist demonstrable skills in Communication and Negotiation.

Essential Qualifications:
Working towards Chartered Institute of Purchase and Supply membership or similar.

Desirable Qualifications:
Relevant business related degree or equivalent.

Experience Required:
Relevant professional experience. Procurement and/or commercial (Essential)
People Management (Essential)
Budgetary management experience (Essential)

Communication Skills:
Written communication - Contracts and formal letters to suppliers.
Report writing - Tender evaluations and internal reports.
Oral - Supplier negotiations & building rapport with key stakeholders.
Presentations - Internal and external meetings.

What you'll get in return

Salary of £36,500 - 40,000 with annual increases
35-hour working week for full-time employees.
Initial 37 days Annual Leave + 1 Wellbeing day + 2 Volunteering days
Buy up to 10 days extra Annual Leave
Request flexible working arrangements (reduced hours/change to location).
Exceptionally generous Flexi-time Scheme.
Local Government Pension Scheme
Generous Health Benefits - sick pay, parental leave schemes, Employee Assistance Programme
Training & Development
Staff Discount Benefits
Cycle to work scheme

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)