PMO Manager

Description:

With over 75 years of collective experience supporting NHS organisations, Viridian Associates are healthcare, finance, and workforce improvement transformation experts.

Our software tools and on-the-ground support programmes deliver financial and workforce improvements, leading to better outcomes for patients and staff.

Drawing on the talents of highly experienced former healthcare professionals, our team has a proven history of delivery across NHS workforce, finance, analytics, and software development.

We are now looking for a PMO Manager to join the team as we embark on an exciting phase of our software development programme, Viridian Vantage.

Job Description:

We are seeking a highly organised and detail-oriented PMO professional to assist in the planning, execution, and monitoring of projects and programmes within our organisation. The successful candidate will collaborate with programme managers and team members to ensure effective project delivery and reporting, whilst coordinating the overall programme management function.

The Ideal Candidate

We seek candidates who resonate with our commitment to adding value to our NHS clients. As the ideal candidate, you will bring a unique blend of skills and experiences, including:

Autonomous Work Style: Strong capability to manage your workload independently and effectively across multiple workstreams.

Analytical Skills: Ability to consolidate complex information into a clear and coherent message suitable for various audiences.

Communication: Proven ability to communicate effectively with a variety of stakeholders.

Team Collaboration: Experience working as part of a multi-disciplinary team to identify efficiency and improvement opportunities.

Adaptability: Flexibility to adapt to various project requirements while focusing on delivering high-quality outcomes.

Key Responsibilities:

* Drive delivery of key strategic initiatives and supporting projects.

* Provide administrative support to programme managers, including scheduling meetings, preparing agendas, reports, and organising documentation.

* Development, manage and maintain associated programme plans, timelines, and budgets.

* Coordinate communication among project stakeholders, ensuring timely updates and information dissemination.

* Support delivery teams with the day-to-day planning and project management needs.

* Lead weekly project meeting with project leads and Directors/Partners.

* Be a champion for our project management system and ensure its integrity for analysis, reporting and MI purposes.

* Monitor project progress across multiple clients and identify potential risks or issues, escalating them to programme managers as needed.

* Update the project management system with key information including actions, deliverables, start date, end date, documentation and communication.

* Allocate key actions/deliverables and monitor delivery.

* Prepare and distribute highlight reports, status updates, and other project-related documentation.

* Ensure that Group initiatives and associated projects/programmes are appropriately planned, resourced and delivered (utilising PMO standards).

* Mentor colleagues through the project lifecycle to help achieve successful delivery of project objectives/benefits/outcomes and increase capacity/capability to deliver at pace in a pressured environment.

* Assist in the implementation and maintenance of project management tools and systems.

* Contribute to the continuous improvement of programme management processes and procedures.

* Provide support in the preparation of presentations, reports, and other materials for programme meetings and reviews.

* Ensure governance model/principles are actively documented, promoted and implemented effectively.

* Support all associated project assurance and governance functions of the PMO service

* Collaborate with cross-functional teams to facilitate effective project delivery and achieve programme objectives.

* Run PMO awareness / project standards and planning workshops to inform strategic planning requirements and support wider understanding of PMO standards.

* Use influencing and facilitation skills to inspire colleagues and establish effective relationships.

KPI’s:

1. Accuracy of reported information.

2. Quality of presentation.

3. Adherence to Compliance and Governance.

4. Effective Communication.

Person Specification:

* Programme or Project Delivery, PMO or Change Management experience in a large complex organisation.

* Project management qualification, training or development.

* Effective communication skills, including report writing, and experience in using applications for project management purposes.

* Experience of working within the healthcare sector/NHS desirable