Details:
- Job Type: Permanent
- Job Status: Full-Time
- Location: Aberdeen
- Date: 2 weeks ago
Description:
Due to continued business growth our marine client in Aberdeen is looking to add a Personnel Logistics Coordinator, on a permanent basis.
As a Personnel Logistics Coordinator you will assist with day-to-day operations primarily focused on personnel logistics, training, and competency management.
THE SUCCESSFUL APPLICANT
Ability to multi-task and to adapt to changing work conditions.
Ability to prioritise workload to meet deadlines.
Excellent time management skills with high attention to detail.
Strong interpersonal & organisational skills.
Personable and able to communicate effectively across all levels of the business.
Good written and verbal communication skills in English.
Self-motivated with a good work ethic.
Ability to work independently in challenging circumstances and use initiative to propose and implement improvements to work practices.
Essential:
Experience within a personnel logistics role preferably within the Energy Industry.
Experience in supporting multiple fast-paced projects.
Effective MS Office Suite User.
Knowledge of IR35 Regulations / Off Payroll Working Rules.
Experienced in multi-national visa applications and processing.
Preferred:
Experienced using SharePoint.
Experience using Sage Accounts.
Understanding of Marine competence assurance programmes and disciplines.
standards.
JOB DESCRIPTION
Responsible for maintaining an open dialogue with personnel to ensure whereabouts are known and tracked effectively, updating the personnel tracker and availability lists accordingly.
Assist the Project Manager(s) to ensure skillsets of offshore personnel are in line with project work scopes.
Responsible for monitoring FCO and / or AIG to determine in country requirements for upcoming projects, alerting Project Manager(s) and Project Coordinator(s) of any changes that may impact operations.
Administer and Coordinate Visa / Work Permit processes tracking and monitoring the progress of all applications updating the Project Manager(s) as necessary.
Assist the Project Manager to resource competent, qualified personnel in accordance with client requirements.
Responsible for liaising with the company’s’ travel provider to schedule flights, hotels, car rental etc for all travellers, providing itineraries and updating company systems in a timely manner.
Responsible for ensuring route and carrier options align with client requirements and company procedures as necessary.
Work closely with Project Coordinator(s) and Finance to ensure purchase orders and flight plans reflect cost tracking records.
Assist to support the applications of passport renewals and second passport applications as required.
Responsible for the issuance of travel letters to support the travel process as required.
Liaise with the clients / agents to obtain all required documentation to support visa / work permit requirements in a timely manner.
Responsible for raising purchase orders and seeking relevant approvals for personnel mobilisation.
Responsible for determining subcontractor IR35 status as necessary in accordance with company procedures, informing the Project Manager(s) accordingly.
Assist the Project Coordinator(s) to maintain the subcontractor registers ensuring all information remains current and up to date, verifying company / training / qualifications and insurance details as required.
Manage training requests and liaising with training providers for staff and contractor personnel as and when required.
Assist the Project Manager(s) and Project Coordinator(s) with the completion of mobilisation paperwork as necessary.
Assist with preparation of offshore timesheets and expenses for Finance to ensure invoicing deadlines are met.
Create and maintain traveller profiles within the travel agent’s portal.
Assist in managing stock levels for PPE.
Participate in on-call Rota as and when required.
Maintain a strong communication with departments internally e.g., Operations / Marine & Consultancy etc... to ensure largescale projects run efficiently.
Assist with any other duties as and when required.
REMUNERATION PACKAGE ON OFFER
Competitive Salary and benefits package