Part-time Team Assistant

Description:

Our client is looking for a Part-time Team Assistant. They are a global brand known for its innovative and diverse businesses across various industries. With a focus on customer experience and innovation, Virgin Management works to drive growth and success for the Virgin brand and its associated companies.

JOB TITLE: Part-time Team Assistant

JOB TYPE: Temporary

SALARY: £16 Per hour

HOURS: 9am - 5.30pm 3 days a week, Tuesday, Wednesday & Thursday

LOCATION: Westminster

We are seeking a proactive, highly organised, and efficient Personal Assistant to join the Brands Team with our client. As the Personal Assistant, you will play a pivotal role in supporting the day-to-day operations of the Brands Team, ensuring seamless coordination and communication between team members and stakeholders. You will assist the team in managing schedules, arranging meetings, handling administrative tasks, and contributing to the smooth functioning of the team.

Responsibilities/Duties

Calendar and Schedule Management: Efficiently manage the schedules of senior members of the Brands Team, including arranging meetings, appointments, and travel arrangements while considering time zones and conflicting priorities.
Act as a key point of contact for internal and external communications, ensuring effective coordination and timely responses to emails, calls, and inquiries on behalf of the Brands Team.
Prepare meeting agendas, collate relevant materials, and distribute documentation in advance. Attend meetings, take minutes, and follow up on action items to ensure deadlines are met.
Arrange complex travel itineraries, including flights, accommodation, ground transportation, and other logistics as required for team members.
Handle administrative duties, such as expense reporting, invoice processing, and maintaining organised electronic and physical filing systems.
Handle sensitive information with utmost confidentiality and maintain discretion while dealing with confidential matters

Experience

Proven experience as a Personal Assistant or similar administrative role, preferably in a fast-paced corporate environment.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, with a keen eye for detail.

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