Details:
- Salary: £14 - 15 - Hour
- Job Type: Temporary
- Job Status: Full-Time
- Salary Per: Hour
- Location: Kingston upon Thames London
- Date: 1 week ago
Description:
Part-Time Business Support Administrator
20 hours a week either over 3 or 4 days
Flexible start time 9/9.30am
6 week assignment
£14/£15 per hour plus holiday pay.
Fully office basedMain Responsibilities:
To provide support to the Finance Director and Chief Executive to ensure the smooth running of Corporate services (Finance, HR, IT, Marketing etc)
To ensure that administrative processes are smooth, effective and completed on a timely basis
To warmly welcome visitors to the organisation
To monitor and manage the inboxes, forwarding on messages and highlighting issues as appropriate
To provide telephone cover to the main phone line, passing on messages as appropriate
To work with others to ensure that documentation is electronically filed and archived appropriately to ensure a paperless officeFinance:
To prepare and send sales invoices in liaison with Service Managers, chasing for payment as appropriate in discussion with the Finance Director
To record donations received along with relevant gift aid information
To upload remittances from funders in to the accounting system (Xero) as required
To review remittances and raise queries with service managers where errors or omissions are identified
To process purchase invoices, expenses and other costs, ensuring appropriate approvals have been given, and prepare fortnightly payment runs in discussion with the Finance Director
To reconcile the Charge card and Equals card balances monthly, ensuring that receipts are provided to back up expenditure
To assist the Finance Director in preparing the monthly payrollHR and staff onboarding:
To organise training, venues and catering as requested by Service Managers for staff across the organisation
To ensure that stationery and supplies for events/training are available as required
To maintain employee records through the HR database
To support managers to maintain training records for staff via our HR database and/or appropriate internal systems To ensure that DBS checks are carried out for relevant staff
To prepare staff ID passes as neededDesirable to have previously experience using Xero.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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