Details:
- Salary: £45,000 - 50,000 - Annum
- Location: Cobham Surrey
- Date: 1 month ago
Description:
The successful Candidate will be providing general PA support to the Chief Financial Officer.
Key Responsibilities of a PA
* All aspects of diary and meeting management, arranging and prioritising internal and external meetings and providing supporting documentation. Booking travel & hotel accommodation when needed;
* Preparation of correspondence and documents, printing and binding of packs, filing/archiving, and submission and reconciliation of expenses;
* Typically, the CFO spends 3.5 days in London/1.5 days in Cobham per week. May be required to work from London office on occasion. Preparation of lunch on Cobham-based days.
* Manage holiday forms from his direct reports and the finance team.
* Governance: Work closely with the Company Secretary to help compile and distribute packs for the Group Main Board and Committee (Audit, Remuneration and Nominations) meetings. An admin user of Diligent, software that gives secure access to relevant Board members. Provide support to Non-Executive Directors, as required. Manage arrangements for Group Main Board Dinners.
* Investor Relations: Assist with the coordination of the UK/US investor roadshows post Results/Interim Results, liaising with our brokers and directly with shareholders/potential shareholders and analysts. Arrange travel (inc. visas), transfers and accommodation. Field general meeting/information requests.
* Corporate Hospitality: Responsible for managing boxes at Lord’s and Twickenham, to include renewal of contracts and facilitating the use of the boxes. Other ad-hoc bookings, e.g. Wimbledon. Manage guest lists and invitations for events.
* Healthy Breakfasts: Place Ocado orders for healthy breakfast provision, take delivery (Monday and Wednesday) and distribute items at kitchens throughout the building.
* Cobham: Part of a small team at Head Office who work closely together to provide wider support. This is not onerous but is important to the smooth-running of the office. The successful candidate will work closely with the finance team, support the Head of Legal on Wednesday/Friday and will be on a rota to provide lunchtime reception cover for holidays.
Key Competencies of a PA
* Previous C-suite and finance experience desirable, but not essential. Capable of handling confidential issues with discretion and sensitivity.
* Appropriate educational attainment to meet requirements of multi-faceted role.
* A mature, pragmatic and even-tempered professional. Able to work under pressure to deadlines and deal patiently, calmly and with a problem-solving approach to changing priorities.
* Strong communication skills in order to build relationships and inspire confidence amongst colleagues, shareholders (current and potential) and external contacts, whilst managing expectations. Confident in drafting correspondence.
* A committed, flexible and enthusiastic team member with the ability to use initiative and work responsibly with minimum supervision.
* Excellent organisational skills and attention to detail.
* IT literate. Advanced user of Microsoft Office (Outlook, Teams, Word, Powerpoint and Excel) and experience of Sharepoint, Diligent or other databases. Pdf editing knowledge also useful. Fast and accurate typing skills.
Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills. Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful.
March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.
Consultant: Danielle Godbold