PA and Team Administrator

Description:

Inspired PLC is a UK market-leading technology-enabled provider of energy and sustainability advisory services. Since 2000, it has grown in scale and capability and is servicing over 3,400 UK and Irish clients across all sectors.

To enable businesses to respond to the climate emergency, we focus on solving their toughest challenges. By managing data comprehensively, sourcing energy sustainably, and reducing carbon efficiently, we allow our clients to control costs effectively, make authentic ESG disclosures, and improve their business performance, whilst powering their journey to net zero.

This role is ideally suited to a career-minded, ambitious individual who is looking for that unique opportunity to prove what they can do and then be rewarded for it.

We are looking for a PA and Team Administrator to join our successful ESG team. This role is a HOMEBASED role.

Role and Responsibilities

To represent and support Inspired ESG professionally at all times.

Provide full secretarial and administrative support to the Managing Director and operating Director(s) and their respective Teams in a confidential and prompt/professional manner;

To act as first port of call for the Director(s) either through email/telephone calls/Teams and handling initial internal and external communications on their behalf;

Support the various business teams in conjunction with the Director/Line manager and assist the teams where possible.

Extensive diary management for both internal and external commitments:

Including 121 review meetings, Board, Committee meetings, and client meetings

Liaise with appropriate departments to ensure Directors are prepared for meetings, presentations, and conferences.

Supporting the Director attending meetings and typing meeting notes/action points as required. Following up and chasing for any outstanding actions

To organise and coordinate all travel for the Directors and their team

Including managing costs and itineraries

Collating and filing expenses and submitting them to Finance promptly

Managing filing systems

Organizing meeting rooms and lunches/refreshments etc, when required in the offices

Event co-ordination when functions and events are held at Inspired’s offices or on behalf of Inspired:

Supporting Director in preparing for and attending any event if appropriate and working closely with Marketing to ensure all promotional material is relevant;

To work in conjunction with the Director(s) to arrange an email marketing drive following conferences and exhibitions to arrange meetings and follow-up calls – maintaining a thorough and detailed tracker system

Liaising with the appropriate Director/Team Leader/Line manager in dealing with complaints including any investigations. These are carried out confidentially.

> Managing databases, CRM systems, CIPHR where appropriate for Directors, Teams rooms, and filing systems;

Ad-hoc duties as required;

Read and comply with the company Health & Safety Policy; taking reasonable care for the Health & Safety of themselves and others; co-operate with managers and other employees in fulfilling our objectives and statutory duties.

EXPERIENCE

ESSENTIAL

2-5 years plus experience in a similar role

Microsoft Office package experience

DESIRABLE

Previous experience as a PA would be advantageous

What we offer

* Training and development opportunities

* Company pension

* Flexible work hours

* Sharesave scheme

* Life insurance

* 4pm finish on Friday

If you are interested in the role and would like to be considered, please apply now and a member of our In-House Recruitment Team will be in touch. Good Luck