Details:
- Salary: £25,000 - 27,000 - Annum
- Location: Hampton Greater London
- Date: 1 month ago
Description:
Operations and Finance Assistant
Contract Full time: Office based. Hybrid work will be available after approximately 6 months if required.
Our client is an expanding and company that has a strong reputation within their industry. They are looking to expand the business and are looking for highly professional support staff to manage the office and admin functions.
The successful candidate will report to the Office Manager and provide support for all back-office functions during a busy period where new operational and finance systems are being implemented, and assist in the smooth running of the office. You will ideally be experienced in bookkeeping and general administration duties.
Key Responsibilities
Operations support
Maintain cloud-based project management systems including set up projects, time allocation, time sheet validation, time and budget tracking, monthly reporting. Maintain invoicing schedule, raise customer invoices and purchase orders, chase customer payments. Process sub-contractor and staff expenses. Work with managers to develop and update operational procedures and drive process efficiency. Ensure departmental procedures are in place and adhered to.
Business Integration
Support Office Manager and the Finance transition team with preparation and cleansing of data for the new systems.
Financial
Support the Office Manager with the maintenance of computerised accounting systems. Purchase ledger duties including checking and matching purchase orders, and invoices, obtaining bank details from suppliers, reconciling supplier statements producing payment runs for approval and dealing with any purchase ledger queries from suppliers and staff. Undertake credit control activity, including raising and issuing invoices, processing cash receipts and issuing statements.
General administration
Provide cover for Office Manager as required. General administration - photocopying, filing, scanning and other ad-hoc tasks. Assist with organising people, meetings and company events.
Requirements:
Good communication skills (written & verbal)
Excellent numerical skills
Highly organised with a systematic approach to work
Reliability - responsible and dependable.
Independence - able to manage own workload with minimum supervision. Good time management skills with the ability to prioritise effectively.
Attention to detail - job requires being accurate in interpreting and communicating commercial details. Accurate data input requirements on internal and external works management systems.
Possess energy and enthusiasm with a 'can do' positive attitude.
Ability to work confidentially and to treat issues with sensitivity
Essential Experience:
Proven administration experience
Proven understanding of the demands related to working in a busy small finance and operational support team.
Proficient in MS Office suite and Google Workspace in particular Excel and Word
Knowledge and experience of Purchase & Sales Ledger
Desirable Experience:
Access Accounting Software knowledge
Xero accounting software knowledge
Experience with Time and Expense billing
Experience of WordPress and WooCommerce
Qualifications:
GCSE Maths & English Grade C/Grade 4 or above
This is an excellent role for someone who has good Excel skills and a basic accounting knowledge (You will know what debits and credits are) and who wants to find a long term career within a company that will offer stability and progression