Operations Administrator

Description:

We have an exciting opportunity available for a Operations Administrator to join one of the world’s leading research Institutes at a crucial time in its evolution, and play a definitive role in shaping it for the future. You will join us on a full-time, permanent basis, and in return, you will receive a competitive salary from £28,500 plus benefits, subject to skills and experience.

The Operations Administrator role:

The Administrator will play a key role in supporting the needs of the science at the Crick. As part of a team, you will provide comprehensive administrative support to the science across the Institute.

The role will be pivotal in ensuring all scientists, and science related teams, at the Crick have administrative support. The role reports to the Service Delivery Manager and will provide general administrative support to a number of groups as well as specialist support when necessary. The role will be part of a team, working closely with other Administrators and the wider Service Delivery Team.

Responsibilities of our Operations Administrator:

These include but are not limited to:

Provide general administrative support to all laboratory-based staff

First point of contact for queries from laboratory-based staff and answering queries in a timely manner

Arrange internal and external meetings (including seminars, laboratory meetings, special interest group meetings, ad hoc meetings) book meeting rooms and equipment, produce visitor itineraries and arrange reimbursements as appropriate

Arrange UK and overseas travel and accommodation and produce concise travel itineraries for Group Leaders and their visitors

Manage travel and expense claims according to agreed policies; process, log and track expense claims

Delivering an admin/floor induction for new staff to the Institute liaising with managers of the laboratories

Proactively supporting the Laboratory Heads with recruitment related tasks such as organising interviews and ensuring all recruitment documents are completed appropriately and sent to HR

Monitoring the end dates of visiting scientists, providing the Science Project Co-ordinators with details of all starters, leavers and extensions within set deadlines

Skills and experience we are looking for in our Operations Administrator:

The post holder should embody and demonstrate our core Crick values: Bold, Imaginative, Open, Dynamic and Collegial, in addition to the following: 

Essential

Previous administrative experience

Proven experience of providing high level administrative support to a team of people

Excellent IT skills and experience with Microsoft Office

Excellent interpersonal skills with the ability to build rapport with a wide cross-section of people and maintain good working relationships

Ability to deal with sensitive information in a confidential manner

Well organised with a strong ability to prioritise and deliver to deadlines

Ability to show initiative and management of own workload

Strong problem solving skills with excellent attention to detail

Desirable

Previous experience of working in an academic or research environment

Experience of complex diary management, and/or inbox management

Closing date: 28/Jun/2024 23.59

If you feel you have the skills and experience to become our Operations Administrator, please click ‘apply’ today, we’d love to hear from you!

All offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom