Office Manager

Description:

Job Description: Office Manager

Position: Office Manager

Location: Central London

Type: Full-Time

Reports to: Project Director

About Us:

My client is a leading Tier 1 main contractor specializing in delivering high-quality construction projects across various sectors, including commercial, residential, infrastructure, and industrial. With a commitment to excellence, innovation, and sustainability, they are seeking an experienced and dynamic Office Manager to join their team to ensure the smooth and efficient operation of the office.

Job Summary:

The Office Manager will be responsible for overseeing the daily administrative operations of our office, ensuring that it runs efficiently and effectively. The ideal candidate will have excellent organizational and leadership skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously. This role is crucial in supporting the company's operations and contributing to their overall success.

Key Responsibilities:

Office Administration:

Manage the day-to-day operations of the office, ensuring a well-organized and efficient work environment.
Oversee office supplies, inventory management, and procurement processes.
Maintain office equipment and coordinate repairs and maintenance as needed.
Implement and maintain office policies and procedures.
Team Support:

Provide administrative support to senior management and project teams.
Coordinate and schedule meetings, appointments, and travel arrangements.
Prepare and distribute communications, reports, and documentation as required.
Assist in onboarding new employees and provide necessary training on office systems and procedures.
Financial Administration:

Assist with basic financial tasks, including invoice processing, expense reporting, and budget tracking.
Manage purchase orders and invoicing processes to ensure accuracy and timely payment.
Liaise with the finance department to ensure accurate and timely financial record-keeping.
Human Resources:

Maintain employee records and ensure compliance with HR policies and procedures.
Coordinate recruitment processes, including posting job openings, scheduling interviews, and conducting reference checks.
Support employee engagement initiatives and company events.
Health and Safety:

Ensure the office environment complies with health and safety regulations.
Conduct regular health and safety audits and coordinate necessary training sessions.
Communication and Coordination:

Serve as the primary point of contact for internal and external stakeholders.
Foster a positive and collaborative office culture.
Coordinate with IT support to ensure all office technology functions smoothly.

Qualifications:

Proven experience as an Office Manager or in a similar administrative role, preferably within the construction or engineering industry.
Experience in managing purchase orders and invoicing processes is imperitive
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Basic understanding of financial and HR procedures.
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.
Knowledge of health and safety regulations is a plus.

What We Offer:

Competitive salary and benefits package.
Opportunities for professional development and career advancement.
A supportive and dynamic work environment.
The chance to work with a leading company in the construction industry.

Randstad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note:

This job description is intended to provide a general overview of the position and does not encompass all the tasks and responsibilities that the role may entail.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business