Office Coordinator

Description:

Office Coordinator

Leeds Office | Full Time | Monday to Friday | 40 Hours per Week Salary: Up to £30,000

W Talent is delighted to be partnering with a rapidly growing and forward-thinking organisation within the home services and installation sector. The business is a market leader, supported by innovative technology, strong operational teams, and a commitment to delivering exceptional customer and employee experiences.

With a strong focus on collaboration, continuous improvement, and professional development, the organisation offers a welcoming and fast-paced environment where every role plays an important part in keeping the business running smoothly.

About the Role

We are seeking a highly organised and proactive Office Coordinator to support the smooth day-to-day running of two office buildings based in Thorpe Park, Leeds.

You will act as the first point of contact for visitors, ensuring a professional, friendly, and welcoming front-of-house experience, while also providing essential administrative and operational support across both sites.

This role combines reception duties, office administration, facilities coordination, and logistics support, making it ideal for someone who enjoys variety and thrives in a busy office environment.

Key Responsibilities

Act as the first point of contact for visitors, contractors, and clients.
Provide professional reception cover across both office buildings.
Manage incoming calls, emails, and general enquiries.
Coordinate meeting room bookings and prepare rooms when required.
Manage post, deliveries, and courier services.
Maintain visitor records and ensure sign-in procedures are followed
Support the smooth day-to-day running of both office locations.
Act as a central point of contact for office-related queries.
Liaise with internal teams, suppliers, and service providers.
Maintain office records, filing systems, and shared documentation.
Support onboarding of new starters, including desk setup and orientation.
Assist with internal events, meetings, and communications.

Stationery & Office Supplies

Monitor and maintain stationery and consumables across both sites.
Place orders with approved suppliers in line with purchasing processes.
Track stock levels and ensure supplies are maintained.
Manage storage areas to ensure organisation and accessibility.
Liaise with suppliers regarding deliveries and queries.Logistics & Facilities Support

Coordinate deliveries, collections, and movement of equipment between sites.
Support facilities-related tasks, including contractor access and service visits.
Report and follow up on maintenance issues.
Assist with desk moves, office setups, and space planning.
Ensure communal areas remain tidy, safe, and presentable.Health & Safety

Follow company health and safety policies and procedures.
Support emergency and evacuation processes where required.
Ensure reception and office areas meet safety and security standards.

To be successful in this role, you will have:

Previous experience in an office coordinator, receptionist, facilities, or administrative role.
Strong organisational and multitasking skills.
Excellent communication and interpersonal skills.
A professional, friendly, and approachable manner.
Ability to work independently and prioritise workload effectively.
Good IT skills, including Microsoft Outlook, Word, and Excel.
Experience coordinating suppliers, deliveries, or office logistics (desirable).
A proactive, can-do attitude with strong attention to detail.

Salary & Benefits

Salary up to £30,000 per annum
Monday to Friday working pattern
40 hours per week
30 days annual leave plus bank holidays
Private medical insurance (following successful probation)
Life assurance (4x annual salary) following probation
Enhanced maternity pay (6 months after one year of service)
Enhanced paternity pay after one year of service
Salary sacrifice pension scheme with employer contributions matched up to 6%

Please contact