Office Assistant (Seasonal) Surrey - 608261

Description:

Office Assistant

Seasonal

Surrey

£14 per hour

This role is 5 from 7 days with variable hours but some flexibility during our busy season is key.

Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties we maintain are presented to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for an Office Assistant to undertake the following duties on a day-to-day basis:

Key Responsibilities

Continuously monitoring office purchasing system, contacting companies for large orders and negotiating good discounts wherever possible
Maintain accurate log of suspend transactions with any relevant suppliers to ensure each item is correctly allocated to individual Client
Ensure any items arriving into the office are forwarded to Client as soon as possible
Logging stock and ensuring this is kept up to date
Going to shops to source and purchase items on an ad hoc basis
Maintain awareness of any items kept in stock to ensure they are used before any new items ordered
Liaise with Office Manager regarding any orders that we are unable to fulfil
Consolidation of credit card statements and ensure receipts are attached accordingly
To be responsible for correct filing of contracts, receipts, delivery notes and all other relevant paperwork
Receiving deliveries and ensuring they are correct
Ensure that received goods in are marked off on the order forms and filed appropriately when complete
Checking the validity and authenticity of invoices and ensuring all totals are correct
Checking for duplication of invoices
Ensuring that invoices are authorized through the correct channels and forwarded appropriately
Ensure that mobile phones are logged correctly in and out, to and from clients
Pack with care and organize shipping of any items that need to be sent to Client
Identify and organize the safe packing of any hazmat items separately to those of a safe nature
Making restaurant reservations and co ordinating take away orders as required
Help with any party planning, including design ideas, placing orders and helping with on the day set up and take down
Organise cars, drivers and security as requested
To maintain a clean and organised workplace at all times
Carry out word processing, filing and any relevant computer-based administration including accurate job logging on company system
To carry out any other reasonable requests as instructed by Management
To ensure a professional approach is undertaken in performing duties when interacting with clients, colleagues and external providers, with particular emphasis on maintaining confidentiality.
To provide excellent customer service to all visitors and callers
Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality.
Liaise regularly with colleagues, supervisors and managers to ensure an efficient and effective service is delivered to the client at all times.
Provide a highly customer focused service to the company and client at all times.
Provide cover for colleagues during periods of absence.
Adhere to all Company policies and procedures, particularly in regard to health and safety.
Any other duties as and when required.

Knowledge/Experience/Skills/Abilities

Previous office administration experience
Previous experience processing invoices and dealing with stock control
Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet
Strong numerical skills

Personal Attributes

Highly conscientious
Strong time management, organisation and planning skills
High level of written and verbal communication skills across all levels
Enthusiastic and self-motivated with the ability to use their initiative
Highly flexible and adaptable
Can work under pressure with the ability to meet strict deadlines
Reliable and punctual
Highly professional and presentable
Able to work well in a team and unsupervised
Extremely confidential and discreet
Can follow instructions in a cooperative and accurate manner
Logical and systematic
Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously
Highly level of customer service with an excellent telephone manner

Apply now