Office Administrator

Description:

Job Type: Permanent

Location: Poole

Hours: 27.5 Hours Per Week (Flexible)

Competitive Salary & Benefits

At Hayley Dexis we’ve built-up our reputation over the course of the last five decades with stock, service and people at the core of everything we do. As we enter an exciting period of growth our 1,400 people doing things the “Hayley Way” play a vital role in our ongoing success.

We’re proud to be an equal opportunities employer, our people truly make the difference bringing energy, expertise, and passion that help us deliver outstanding service to our customers every single day.

We’re excited to offer a brilliant opportunity for an enthusiastic Part-Time Office Administrator to join our well-established and experienced team based at our branch in Poole.

About the Office Administrator role:

As our Part Time Office Administrator, you'll play a key role in keeping the branch running smoothly behind the scenes. From processing customer and supplier transactions to managing invoices across various online platforms, you'll help ensure everything is organised, accurate, and up to date. You'll also support with online purchasing, order processing, payment administration, and credit card reconciliations, making sure the day-to-day paperwork stays firmly under control.

You'll be the go-to person for keeping outstanding orders on track, working closely with suppliers and customers to provide updates and resolve any issues. There'll also be opportunities to support the sales team by following up on customer quotations, assisting with branch telesales campaigns, and helping deliver excellent customer service.

No two days will be the same, as you'll also provide general administrative support across the branch. This could include arranging meetings, booking catering and meeting spaces, coordinating servicing and repairs for the Poole fleet, and helping with a variety of tasks that keep the office operating efficiently. If you're organised, proactive, and enjoy being at the heart of a busy team, you'll fit right in.

This is a part-time role working 27.5 hours per week. We're happy to offer flexibility around how these hours are worked, with days and start/finish times to be agreed with the successful candidate.

What we’re looking for in our Office Administrator:

Organised, accurate and detail-focused.

Confident using Microsoft Office and computer systems.

Strong communication and customer service skills.

Able to juggle multiple tasks and prioritise effectively.

Proactive, reliable and happy to work independently.

A team player with a positive, can-do attitude.

Previous administration experience would be advantageous.

What you’ll get in return:

From 23 days annual leave (plus public/bank holidays)

Life assurance cover (x2 salary)

Invitation to healthcare schemes

Company pension scheme

Wellness programmes

Uniform and PPE provided

Training and development provided through our own Hayley Academy

What to expect from our recruitment process:

Initial screening

Microsoft Teams interview with our Talent Acquisition Advisor

Face to face interview either in-person or Microsoft Teams

Decision outcome

We’ll close this role on Sunday 22nd November, but may do so earlier if we receive strong interest so don’t miss out.

A final note...

Not sure you tick every box? Please don’t let that stop you from applying.

Need any reasonable adjustments? Just give our talent acquisition team a shout.

Any questions on your mind? Please reach out to us at (url removed)