Meeting Scheduler

Description:

We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients' recruitment team and provide professional interim and temporary resources.

Our client, a major UK retail bank, provides every day banking services to over 17 million retail customers. The banks expertise and services span across Business Services, Corporate banking, Wealth Management, Group Functions, Retail and Investment Banking.

On behalf of this organisation, AMS are looking for a Meeting Scheduler for a 6 Month contract based in Remote (1-2 per month in London Office)

Purpose of the Role:

We are seeking a detail-oriented and organized Meeting Scheduler to join our team. The Meeting Scheduler will be responsible for coordinating and scheduling meetings, both internally and externally, ensuring optimal use of time and resources. The ideal candidate will possess excellent communication skills, be proficient in calendar management software, and have a knack for problem-solving. This role requires the ability to prioritize tasks efficiently and collaborate effectively with team members across various departments.

Responsibilities of the role:

As a Meeting Scheduler you will be responsible for:

Coordinate and schedule meetings for team members, clients, and stakeholders.
Manage multiple calendars to avoid scheduling conflicts and optimize meeting efficiency.
Communicate effectively with internal teams and external parties to confirm meeting details and agendas.
Prepare meeting materials, including agendas, presentations, and relevant documents.
Ensure meeting rooms or virtual meeting platforms are set up and equipped with necessary technology.
Send out meeting invitations and reminders to participants in a timely manner.
Act as a point of contact for meeting-related inquiries and troubleshooting.
Collaborate with administrative staff to arrange travel accommodations and catering for meetings, when necessary.
Assist in coordinating special events or conferences as needed.
Maintain confidentiality of sensitive information discussed during meetings.
Continuously evaluate and improve meeting scheduling processes to enhance efficiency and productivity.

What we require from the candidate:

Proven experience as a meeting scheduler, administrative assistant, or similar role.
Proficiency in calendar management software such as Microsoft Outlook, Google Calendar, or similar tools.
Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
Strong interpersonal and communication skills, both written and verbal.
Ability to work well under pressure and adapt to changing priorities in a fast-paced environment.
Attention to detail and a high level of accuracy in managing schedules and coordinating logistics.
Knowledge of virtual meeting platforms (e.g., Zoom, Microsoft Teams) is preferred.
Experience in event planning or coordination is a plus.
Ability to maintain professionalism and confidentiality when dealing with sensitive information.Next steps

This client will only accept workers operating via an Umbrella or PAYE engagement model.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business