Managing Directors’ Personal Assistant

Description:

Role Overview:
A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs’ schedules while enabling them to focus on leadership and delivery across their regions.
This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels
General Responsibilities:
Executive Support
· Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements
· Act as the first point of contact, screening calls, emails, and correspondence
· Prepare agendas, presentations, reports, and briefing documents
· Take minutes in meetings and track actions to completion Coordination & Communication
· Liaise with internal departments
· Coordinate communication between senior stakeholders, external partners and clients
· Ensure smooth flow of information across the business Project & Operational Support
· Assist with coordination of key projects, deadlines, and deliverables
· Track progress on developments and management priorities
· Support with reporting on build progress, sales updates, operational KPIs and regional reports. Administrative Duties
· Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy.
· Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy.
· Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials
· Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary.
· Maintain accurate records and ensure all relevant documents are filed and accessible. Confidentiality & Discretion
· Handle sensitive information with the highest level of confidentiality
· Act with professionalism and integrity at all times
Requirements:
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PA experience at Director or Board Level
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Minute taking and Board pack preparation
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Written and Verbal Communication
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NVQ qualification
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Flexible and adaptable approach
Hill Expects Every Employee to:
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Work as one team across Hill, valuing collaboration and mutual support
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Uphold our reputation by role-modelling consistent behaviours at all times and to all stakeholders
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Stay agile—be ready to adapt, problem-solve, and keep momentum in a changing environment
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Take pride in your work and aim to leave a lasting, positive impact in everything you do
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Understand and follow all company policies, completing required training
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Actively champion and demonstrate Hill’s values: Ambition, Collaboration, Impact, Agility
Apply today to find out more and for more project information