Legal Secretary

Description:

Role: Family Legal Secretary

Job Description

We are currently seeking an experienced family legal secretary to join our client's reputable and well-established legal practice located in Didcot, with occasional work required at their Abingdon office. This position can be either full or part-time, ranging from 28 to 35 hours per week over 4 to 5 days, but Mondays and Wednesdays are mandatory. The ideal candidate will report to the Head of Contentious and primarily support the family solicitor by providing professional and efficient secretarial assistance. The successful candidate must be a dedicated and experienced family legal secretary with recent experience in administrative support roles within a Family department. They will be responsible for providing exceptional front-line support to fee earners and delivering professional administrative services to clients. Additionally, they will be proactive in learning on the job and contribute to the growth of the Family department. The ideal candidate will possess excellent client communication skills, technical proficiency in family law, and a solid background in case management. They should be capable of independently managing family files and have the ability to work with minimal supervision.

Key Responsibilities:

Timely response to inquiries from current clients and potential new business opportunities

Administrative duties such as audio typing, drafting and formatting letters, forms, and documents utilising Case Management and IT systems

Preparation of simple legal documents, such as divorce applications

Handling phone calls from clients with professionalism and empathy

Effective management of schedules and appointments

Ensuring accuracy, speed, confidentiality, and professionalism in all tasks

Prioritising meetings and appointments

Organising file management tasks, such as filing, photocopying, and archiving

Providing in-person client support for family law matters

Keeping clients informed through various communication channels

Billing for services rendered and following up on payments

Compliance with regulatory requirements such as ID checks and conflict checks

Collaboration with internal teams for efficient communication

Managing incoming mail and forwarding as necessary

Reporting equipment or software issues to relevant parties

Attendance at team meetings

Involvement in various tasks and projects as needed, such as meeting minutes, credit control, file archiving, IT support, and financial matters

Performing any other tasks as assigned by supervising solicitor or department head.

Compliance & Quality Standards

Ensure adherence to Solicitors Regulation Authority guidelines

Follow all company Health & Safety protocols

Support with Compliance issues specific to the department

Perform tasks as assigned by your supervisor

Personal Attributes and Skills

Dedicated and detail-oriented secretary with strong organisation and communication skills.

Capable of working efficiently under pressure and prioritising tasks to meet deadlines.

Takes initiative and adjusts to changing priorities.

Demonstrates professionalism when interacting with clients and colleagues.

A team player with a positive attitude.

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within four days you have unfortunately been unsuccessful in your application. Please continue to visit our website for other opportunities.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability, or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job.

INDC

Type of contract: Full time or Part Time (28 to 35 hours per week)

Hours of work: 9am to 5pm 4 - 5 days per week, Mandatory Monday and Wednesday's

Salary £25,000 plus Dependant on experience

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested by the employer.

Job Types: Full-time, Part-time, Permanent

Pay: £25,000.00 per year

Expected hours: 35 per week

Benefits:

* Company pension

* Cycle to work scheme

Schedule:

* Monday to Friday

Experience:

* Family Legal Secretary: 1 year (required)

Work Location: In person

Reference ID: LegalsecretaryGF