Lead Administrator (HR & Finance)

Description:

Lead Administrator (HR & Finance) / £28,000 Per Annum / Based In Diss, Norfolk / Monday to Friday 9.00am till 5.00pm / Permanent
 
Due to internal progression an exciting opportunity has arisen for a newly created position for our client based in Diss, Norfolk. They are looking for someone who can take the reigns as a team leader to assist with HR and Finance.
 
HR & Resourcing Duties, Including But Not Limited To:

Work closely with Senior Management team, Talant Acquisition Team and Heads of Departments to help define and develop avenues and methods of attracting new candidates of the highest quality to the site.
Ensure that recruitment processes is adhered to and candidates are screened by the appropriate managers in a timely manner
Working in conjunction with Central Team to ensure offered candidates are processed and onboarded in a timely and effective manner
Liaise with candidates throughout onboarding process ensuring all relevant documentation required is obtained in a timely manner
Ensure that DBS & Professional accreditation renewals are monitored and undertaken during employee life cycle
Liaise with Central Learning & Development Team & external providers to offer required courses to employees
Work closely with site SMT and Managers to progress site action plans
Work alongside Director to ensure regular YSF meetings are held and representation is at local and regional meetings
Ensure exit interviews are carried out with all leavers from site before their leave date, ensuring that any concerns or themes are raised with management.
Ensure absence management policy and procedures are being adhered to at site for both ad hoc, short-term & long-term absence
Identify, understand and address high levels of absence with managers
Ensure return to work interviews are carried out following any absence for all employees
Liaise with Regional HR team for guidance and support in relation to absences where required
Work with managers to ensure appropriate Occupational Health referrals are made when required
Provide advice as per company policy and procedures, liaising with Regional HR Team for support and guidance as required
Management of onsite Resourcing & HR team
Create and maintain employee personnel files at site
Support with the administration and coordination of investigations, grievances and other HR processes under the advice of Regional HR
You will be expected to provide cover and support to the wider team and site as and when needed  
Finance Duties, Including But Not Limited To:

Processing weekly and monthly payroll whilst maintaining payroll processing system and records by gathering, calculating, and inputting data
Coordinating with the HR team to ensure employee related data is correctly loaded into the payroll system, and that all necessary amendments have been completed by the payroll cut-off dates
Liaising with Managers to ensure permanent employees are scheduled a minimum of 8-12 weeks in advance including appropriate planning for holiday and training, whilst receiving and coordinating requests for leave and other absences
Ensures the integrity and reasonableness of local financial controls in respect of the payroll, in order to minimise financial risk via the correct implementation of local procedures and policies
Answers employees’ queries in respect of payroll, referring any complex issues to the appropriate level / manager
Managing internal queries from the Divisional Finance Team
Ensure that all documentation is correctly filed, in order so that financial auditors can be satisfied in their audit, via the efficient recovery of key documents of initial entry
Dealing with matters related to invoice processing and other finance tasks
Reviewing and approving invoicing / managing petty cash and managing clients finance
Managing the financial accounting and reporting of other areas on-site (where present)
Provide cover for other administration roles and wider teams on site as required  
Candidate Attributes:

Working towards CIPD would be ideal but not essential.
Competent in the use of payroll software and Microsoft office.
Able to be responsive to time critical situations and capable of Working with Minimal Supervision.
Good management and organisational skills, ability to prioritise and multi-task.
Strong numerical aptitude and pays attention to detail
Ability to Work on a Deadline
Experience of working in a fast paced, changing environment and demonstrable experience of managing own workload
To learn more about the HR & Finance Lead Administrator role, please apply