Installations Project Administrator

Description:

POSITION: Installations Project Administrator

LOCATION: Hebden Bridge, in office Mon-Thu 8am-5pm, Fri 8am-4pm

SALARY: £26-27,000 (depending on experience)

OVERALL PURPOSE:

Our client is the leading garage equipment company in the UK and they are looking to recruit the role of Installations Project Administrator within installation department. The role will be to work closely with other members of the Installation Team, HSEQ Team, sales team and Contractors to ensure all aspects of project administration are completed to a high standard to help projects run smoothly from inception to successful completion

LOCATION : Office based with a hybrid option after completion of probation and when fully trained

HOLIDAYS : 25 days, plus Bank Holidays

DESCRIPTION OF DUTIES:

Working closely with Project / Senior Managers in the preparation of project file documentation, H&S information, and site operations in accordance with CDM
Approval and acceptance of RAMs, H&S documentation from contractors
Creating and managing each site's Risk register
Updating WIP (work in progress) and POW (program of works) on a daily basis
Assist with the creating and compiling of reports when required
Answering email and phone queries regarding installation projects
Supporting with procurement and hire of equipment where required
Communicating with the Project Manager to ensure the timely completion of all project works
Facilitating site deliveries to minimize operational disruption within the customer's premises
Ensuring all project documents are completed, up to date stored and communicated
Ensuring all internal engineers and subcontractors have the relevant training, qualifications, Health and Safety documentation, insurances and have current CSCS cards
Preparation and close out of project documents following the successful completion of a project
Booking jobs with different sites where required
Other administrative ad hoc dutiesESSENTIAL SKILLS

A good all-rounder who can support with time sensitive administrative tasks and who can work well within a busy team
A team player with a 'can do' attitude who is outgoing, polite, personable, respectful
Self-motivation and ability to work both independently and as part of a team
Positive approach to adaptations of client and project requirement
Ability to work on multiple projects simultaneously with a flexible approach to work
Strong client and customer focus, with diplomacy skills and an approachable personality that invokes trust and respect from clients, project teams and others involved throughout a project
Excellent written and spoken communicator
Negotiating skills were required to effectively communicate the need to implement and maintain safety standards that may compromise speed or efficiency
Full computer literacy, particularly with MS Office, Excel, PowerPoint, Teams
A full driving licenseDESIRABLE CRITERIA:

Health and safety knowledge
Awareness of CDM
recognition and reward opportunities
Employee assistance plan
25 days holiday plus statutory that increases with service
Career progression opportunities
Free on-site parking
Good geographical knowledge
Environmental awareness
A desire to learn, develop and progressBENEFITS:

Medical cash plan that includes up to 4 children
Enhanced sick pay that increases with service
Death in service increasing with service
Health & wellbeing programme
Pension scheme
Long service awards
Monthly recognition and reward opportunities
Employee assistance plan
25 days holiday plus statutory that increases with service
Career progression opportunities
Free on-site parking