IMS Administrator

Description:

The Systems Administrator will have proven expertise in managing an Integrated Management System (IMS) in terms of building, developing, and monitoring. The successful candidate will be responsible for maintaining and optimising our IMS, which integrates quality management (ISO 9001), environmental management (ISO 14001) and occupational health and safety management (ISO 45001) systems. This role requires a keen understanding of both technical systems administration and compliance with ISO standards, ensuring seamless operations and regulatory adherence within our organisation.

Key Responsibilities:

Integrated IMS Management:

· Oversee the implementation, configuration, and maintenance of the Integrated Management

System (IMS), incorporating ISO 9001, ISO 14001, and ISO 45001 standards.

· Ensure the IMS effectively integrates quality management processes with occupational health and

safety protocols, streamlining operations and enhancing organisational efficiency.

Systems Administration:

· Administer and maintain the organisation's systems infrastructure, built on SharePoint to support

the IMS and related functions.

· Monitor system performance, troubleshoot issues, and implement proactive measures to optimise

system reliability and availability.

Compliance and Certification:

· Ensure ongoing compliance with ISO 9001, ISO14001 and ISO 45001 standards, conducting regular

audits and assessments to verify adherence to quality, environmental and safety requirements,

through the monitoring of the NCR register.

· Manage and maintain the company's existing certifications including, RISQS, Constructionline, SSIP,

Acclaim and any future accreditations the company embarks on.

· Facilitate the certification process, collaborating with internal and external auditors to demonstrate

compliance and achieve certification milestones.

Documentation and Training:

· Develop and maintain comprehensive documentation for the IMS, including procedures,

workflows, and system configurations.

· Provide training and support to staff members on IMS usage, quality management principles, and occupational health and safety protocols. Continuous Improvement:

· Identify opportunities for enhancing the IMS functionality, automation, and integration with other organisational systems.

· Lead or contribute to continuous improvement initiatives aimed at optimising processes, reducing risks, and enhancing overall performance.

· Maintain and review of the company legal register.

· Administer the process for company Standards Review

Skills & Qualifications:

· No formal entry requirements, occupational competency is essential.

Relevant qualifications in Environmental, Safety or Business Administration is desirable.

· Proven experience as a Systems Administrator or similar role, with specific experience in managing an Integrated Management System (IMS).

· Relevant certifications (e.g., ISO 9001, ISO 14001 Lead Auditor, ISO 45001 Lead Implementer) are highly desirable.

· Understanding/working knowledge of ISO 9001, 14001 and ISO 45001 standards, including their implementation and application within an operational framework.

· Proficiency in systems and database administration, and SharePoint configuration and maintenance.

· Strong understanding of quality management principles, occupational health and safety regulations, and compliance requirements.

· Excellent communication, collaboration, and problem-solving skills.

· Ability to work effectively in a fast-paced environment, managing multiple priorities and deadlines.

· Excellent research and analytical skills, with a keen eye for detail to successfully scrutinise data.

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