HR & Training Administrator

Description:

Position: HR & Training Administrator 

Location: Immingham or Kent 

Salary: £22K - £25K + bonus

The Client

VPI is a preeminent power company, part of the Vitol Group. With responsiveness and ability to act swiftly at its core, as well as breadth of experience that spans operations and trading, we are a system solver for the problems that must be resolved to enable the energy transition.

We are already one of the leading Combined Cycle Gas Turbine (CCGT) operators in the UK, with assets across five locations capable of generating 3.3GW of power. Our efficient and flexible generation portfolio complements an increased use of renewables as part of the energy system, ensuring security of supply in the power grid.

At the same time, we are solving for decarbonisation of gas-fired dispatchable generation, as well as industrial clusters. For example, we are part of Humber Zero, a project to decarbonise critical energy intensive industry in the Humber. Humber Zero is a carbon capture and storage (CCS) project on the south bank of the Humber Estuary. The large-scale decarbonisation project will remove up to 8-million tonnes per annum of CO2 at the Immingham industrial site within the next 7 years. This represents a meaningful reduction in national CO2 emissions, while protecting local jobs and supporting the region's economy.

Finally, we are anticipating the shift to zero-carbon storage technologies that will provide flexibility and stability in the energy system in the long term. We are building our portfolio in these areas, and creating a suite of services to suit corporate and grid needs.

VPI has an ambitious growth agenda. We are growing our portfolio in the UK and abroad. We can see an energy system that is changing rapidly and fundamentally. As a company that holds on to a system wide view and responds at pace, we see opportunity in this complex and fast-changing ecosystem

The Position

We are seeking to recruit an Administrator who will support the HR team with day-to-day administrative activities and the maintenance of employee training and development records.

Responsibilities

Supporting the HR Team with:

Data input and complete employee HR processes within the HRIS.
Act as note-taker during formal and informal HR meetings.
General ad-hoc administration and letter writing.
Generate monthly HR reports for the HR Team and Senior Management Team.
Attend and support HR / Training audit meetings as and when required.
Support the Training Lead with:

Maintaining employee skills and competency profiles and training records and certifications within the HRIS.
Maintaining employee training plans within the HRIS.
Arranging employee training courses.
Maintaining the document management system (DMS).
Support with invoice reconciliation.
Support the Senior Management Team with:

General ad-hoc administration.
Diary management and annual calendar set-up.
Booking travel requirements.
Arrange meeting rooms and catering requirements for onsite training sessions delivered at VPI sites.
Undertake any other associated administrative tasks to ensure the successful delivery of HR services and training across the VPI Group.
Supporting with the arranging of pre-employment medical assessments and occupational health
Essential Skills and Experience:

Previous experience in an administrative role.
Proficient computer literacy skills / in Microsoft Office.
Excellent team working skills.
Excellent written and verbal communication skills.
Ability to maintain confidentiality.
Excellent attention to detail.
Self-motivated and able to work under own autonomy.
Ability to work on multiple work projects running simultaneously.
Ability to work as part of a small team and encourage collaborative working relationships