HR Business Co-Ordinator

Description:

Our client is looking for an HR Business Coordinator for a 6 month contract position, located in Aberdeen (Hybrid Working).

ROLE

The HR Co-Ordinator supports the provision of an effective HR transactional service to the business, assisting with all HR activities, and ensuring consistent advice and guidance is provided to managers and staff in line with Company policies, procedures, and processes.

RESPONSIBILITIES

Maintain SAP/HR4U employee records: inputting and updating information, ensuring accuracy and attention to detail.
Ensure payroll instructions for company payroll are approved in line with company policy and are submitted in line with relevant payroll deadlines.
Prepare all employee related communications in line with agreed templates
Ensure pre-employment and offer processing is completed effectively for both employees and returning expats
Respond to employees and managers on general HR questions including policy queries and various e-timesheet systems queries, signposting them to information available on WAT as appropriate.
Support the continuous improvement of HR information on WAT to enable employees and managers to access information easily.
Support the induction process for new employees, ensuring induction packs provide appropriate information.
Carry out research into policies, procedures, and legislation
Inform benefit providers Denplan and PPP of changes to employee memberships monthly
Provide administrative support during Employee Relations cases i.e., taking minutes, drafting letters, writing reports.
Booking of all medicals, including workfit’s for UK and Group employees, as required.
Raise any financial commitment paperwork as required
Provide support during the salary reviews process.
Complying with data protection requirements in accordance with UK legislation.
Coordinate the annual immigration audits for company and Group employees.
Process employee entitlements in line with the secondee and relocate policies.
Provide non-standard reports from SAP as and when requested.
Maintain filing on an ongoing basis throughout the year culminating in year-end archiving
Ensure reporting/statistics are kept updated, for example absence reporting etc. Also support with the completion of reporting and progress reports on an adhoc basis, for example job descriptions, AIR progress reports etc.
Support with accurate and timely org charts being published/available
EC&B - as required to support the expatriation, compensation, and benefits team

Conduct arrival inductions for returning expats and ensure smooth transition into company for Group Impatriates and coordinate all paperwork/systems for transition to Aberdeen.  This includes inbound immigration assistance, supporting obtaining a UK National Insurance number as well as support for opening a UK bank account, schooling, housing etc.
Provide continued support to the Group Inpatriate population during their assignment regarding general queries
Support the job evaluation process, ensuring systems are correct and job description process is followed
Talent Development Support

Ensuring documentation and filing of job descriptions, evaluations, training, career interviews and assessments, etc.
Assisting the talent developers with job posting, organizing interviews, follow through appointments and arranging feedback to candidates
Assisting employees with regards to queries on job posting etc.
Assist with recruitment, including setting up assessment centres and managing travel and accommodation for external candidates. Also ensuring reimbursement of expenses for external
Supporting with any mail merges etc.
REQUIREMENTS

CIPD qualified or working towards
Experience of working in a busy HR team
Experience of working to challenging deadlines
Able to build good working relationships with people and customer focused
Good communication skills both written and verbal
Good understanding of Company and Group HR policies & procedures
Strong delivery and continuous improvement focus
Knowledge of the Asset and the business
Ability to manage multiple projects