HR Administrator & Executive Assistant (2 Directors)

Description:

Brilliantin Business Support Recruitment have teamed up with a leading firm of chartered engineers, surveyors and designers to hire an energetic, forward thinking HR Administrator & Executive Assistant.
This role requires working in the office a minimum of 2-3 days per week (nearest tube station is Goodge Street) and the remaining days remotely. Because the role is very people/HR-oriented, new starters will need to be welcomed and onboarded in the office. Therefore, flexibility in coming to the office is crucial.
This role offers the opportunity to provide high-quality, consistent, and efficient support to two (out of ten) directors and play a crucial role in supporting the various HR functions of the business. The position demands excellent attention to detail, a systematic and intelligent approach to work, professional communication skills, and the ability to converse with people at all levels of seniority, both within the business and with our clients.
Here's the diversity within the role:
HR Administration (75% of role)
* Being the first point of contact for all queries and routing matters to the relevant team member as efficiently and effectively as possible to ensure a high-quality and integrated HR Service.
* Supporting the performance management process such as tracking the completed performance reviews and chasing managers for their documents.
* Coordination and diary management of probation review meetings.
* Employee Records Management: Maintain accurate and up-to-date employee records, including personal information, contracts, and documentation related to benefits, leaves, and attendance.
* Recruitment Support: Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and conducting reference checks.
* Onboarding and Offboarding: Develop and facilitate the onboarding process for new hires, ensuring they have all the necessary tools, information, IT, paperwork and initial training required in their roles. Similarly, manage the offboarding process, including exit interviews and documentation.
* Benefits Administration: Develop and support the administration of employee benefits programs, including health insurance, retirement plans and other perks.
* Leave and Absence Management: Track and manage employee leave requests and support sickness management processes, ensuring compliance with company policies and Employment Laws.
PA and Executive Assistant (15% of role)
* Email management: monitor emails, respond to emails, file, send holding emails and keep email inbox updated.
* Answering mobile (calls divert) when required and filtering phone calls to the office lines.
* Diary management
* Minute taking, minute creation and circulation as required.
* Arranging meetings to include team meetings, agenda and minute taking.
* Event bookings – organising client entertainment, team events, booking venues, organising the guestlist, etc.
* Assistance with office operations – Setting up new jobs on the company system (YourEKA), occasional assistance with invoicing, bad debtors and ad hoc duties during busy periods.
* Preparation of letters/team admin as required.
* Assisting with the general administration of the team when required
Health and Safety/Operations (10% of role)
* Track, update and monitor CSCS card compliance for all applicable employees.
* Implement and own the Peninsula online Health and Safety portal, logging and troubleshooting technical issues with the system provider and guiding and supporting employees and managers to access information and adhere to individual responsibilities in line with company H&S procedures.
Skills, Knowledge & Experience
* Excellent MS Office knowledge
* Previous experience dealing with different systems/apps/technologies
* Experience within a PA or Team administrative role, HR experience preferred.
* Excellent communication skills, both verbal and written